LADCO Wiki - User contributions [en]

ADA/508 Compliance for the National Air Quality Training Program

2025-02-25T15:12:12Z

Zac: /* Learn About Accessibility and 508 Compliance */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an accessible training compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, content developers, and training providers; encourage annual reporting on the implementation of these best practices across the national training program
# Direct training providers who participate in the program, including New Solutions staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

= Develop an Accessible Training Program Plan for your Organization =

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

In addition to the national program elements described above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

== ADA and 508 Compliance Statement ==

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Identify an Accessibility Manager ==

Sponsors of training events and training content development should identify and designate an Accessibility Manager to develop, implement, and track progress of an accessible training plan. The Accessibility Manager should be trained on ADA and 508 compliance as it relates to event planning and content development/delivery. The manager should develop and track KPIs for training accessibility in your organization. Similar to the Quality Assurance Manager's role in a Quality Management Plan to hold an organization accountable to its quality goals, the Accessibility Manager would be responsible for holding an organization accountable to accessibility in the organization's training program.

== Training Program Accessibility Best Practices ==

ADA and 508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA and 508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA and 508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf checklist] with Level 1 and Level 2 disability accommodation requirements.

Additional accessibility requirements for procuring training services:

* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with 508 requirements, and make training funding opportunities accessible to all.
* All digital materials and technologies purchased from commercial, open, and free sources comply with Section 508 of the Rehabilitation Act and the current version of the [https://www.w3.org/WAI/WCAG2AA-Conformance.html Web Content Accessibility Guidelines (WCAG)] at level AA.
* New or modified digital materials (e.g., videos, web pages, and slide decks) use [https://aem.cast.org/create/designing-accessibility-pour the accessibility practices afforded by common software tools], such as web authoring software, Google Suite, Microsoft Office, and YouTube.

==== Training Contract Requirements ====

Contracts should contain requirements to ensure equal access to the training content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA and 508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

The [https://aem.cast.org/acquire/communicating-accessibility-requirements National Center on Accessible Educational Materials has sample contract language] for procuring digital training content. Include the following language in training contracts to ensure that the training event is compliant with ADA and Section 508 requirements.

ADA and Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

[Organization Name] prioritizes accessibility in our training program. CONTRACTOR is expected to make good faith efforts to ensure that the training services developed and delivered through this contract adequately accommodate training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Content ===
All content delivered in a training course shall be ADA and Section 508 compliant. The mandatory (Level 1) requirements for training content includes the following:

* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

== Training Program KPIs and Accountability Tracking ==

Key performance indicators (KPIs) are pre-defined metrics for tracking performance of a process or program. For the training program, KPIs should be defined for each of the program elements.

=== General Program KPIs ===

* Accessibility

=== Procurement KPIs ===

* Training procurement instruments include accessibility requirements for the training services
* Written procurement materials, including RFPs and contracts, are 508 compliant
* Contractors acknowledge awareness of and commitment to ADA and 508 compliance in the delivery of their training services

=== Content KPIs ===

* New content developed for training is 508 compliant
* Legacy training materials for high-demand courses are converted to be 508 compliant

=== Delivery KPIs ===

* Accommodation requests by course participants are met by training organizers
* Classroom training courses are offered in ADA compliant facilities
* Courses are taught using training delivery best practices

=== Training Planning KPIs ===

* Course announcements include statement of commitment to accessibility
* Course registration announcements collect information on accommodation needs

= Accessibility Challenges in the Training Program =

While there is a wealth of good information that is readily available on what constitutes an accessible training program (e.g., see [https://aem.cast.org/ Accessible Educational Materials Center]), how to retrofit the National Air Pollution Training Program to be compliant with ADA and 508 requirements poses a challenge for the JTC and stakeholders. In particular, the following components of the training program need attention by the JTC to ensure that the program is evolving toward ADA and 508 compliance, and adaptable to meet emerging disability accommodation needs:

* Convert legacy training content to be 508 compliant
* Educate veteran course content developers and trainers to integrate accessibility into their practice
* Develop and sustain capacity at the MJOs to enforce and track ADA and 508 compliance in EPA-funded training programs
* Understand the point at which disability accommodation requirements may exceed the available training resources available through the national and regional training programs
* Define the features of a successful accessibility program within the National Air Pollution Training Program, and identify how to track performance of the program

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.ladco.org/wp-content/uploads/Training/JTC/NESCAUM-Meeting-Accessibility_Feb2024.pdf New England ADA Center Training Materials (Feb 2024)]
* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

National Air Pollution Training Program

2024-07-12T14:03:42Z

Zac:

=Joint Training Committee=

A series of discussions between the MJOs and EPA in 2018 resulted in a proposal to organize the JTC into four working groups to focus on the current high priority issues in the Program. The priorities were defined by the MJOs based on discussions with their SLT members and their own perspectives on the state of the Program. A new organizational structure for the JTC and workgroups was proposed by the MJOs as a straw proposal.

The structure is envisioned as an hourglass with the JTC at-large membership and workgroups each as the wide collection points, and a steering committee as the central funnel point in the hourglass. Information will flow into Program from the SLTs, MJOs, and federal partners through the JTC at-large. The information entering the program through the JTC will be processed and redistributed by the Steering Committee to the workgroups. Co-leads from the MJOs and SLTs, will manage and facilitate activities in the workgroups with participation from EPA advisors. Work products will flow back from the workgroups to the Steering Committee in the form of regular communications on workgroup progress, and deliverables. The Steering Committee will push these deliverables back to the JTC for communication and distribution out of the JTC to the National Program stakeholders, including SLTs and training contractors.

==History==

Prior to 2018 the National Air Pollution Training Program and the JTC operated under various configurations and with different areas of focus. In 2021, John Hornback (Metro 4/SESARM) and Chris Stoneman (US EPA) interviewed participants in the past and current training program to compile a comprehensive history of the program.

[https://www.ladco.org/wp-content/uploads/Training/JTC/National-Air-Pollution-Training-Program-History_23June2021.pdf Informal History of the National Air Pollution Training Program]

==Steering Committee==
The JTC Steering Committee is a subset of the JTC and includes the co-leads of each of the work groups. The objective of the Steering Committee is to provide governance to the JTC, set priorities for the Program, and review Program communications and deliverables.

The [[Steering Committee|Steering Committee wiki]] lists the membership, scope, and call notes.

==JTC Members==

==Recruitment==

'''National Recruitment Call for the JTC'''
* Targets: SLT training staff, subject matter experts
* Commitment: 1-20 hours/month, variable depending on work cycle and priorities
* Skills needed:
** Knowledge of SLT training priorities/needs
** Expertise in planning, technical, and other training curriculum subject matter areas
** Expertise in training delivery, teaching, online learning, LMS technology
* Motivation: Influence the direction of the National Air Pollution Training Program, advocate for the training priorities and needs of your agency, contribute to the growth and development of air quality planning across the country

==Conference Calls==
[[December 10, 2019 JTC Call]]

[[October 8, 2019 JTC Call]]

[[August 13, 2019 JTC Call]]

[[June 11, 2019 JTC Call]]

[[April 9, 2019 JTC Call]]

[[March 8, 2019 JTC Call]]

=JTC Workgroups=
The four current (2019-2020) Training Program priority areas for the JTC are listed in the proposal schematic to the right. The workgroup responsibilities to the right briefly describe the scope of these groups. Additional details about the workgroup leadership, membership, scope, and deliverables are listed in the workgroup wikis (links below). Each workgroup wiki also includes conference call notes and links to working documents.

==[[Communications (Planning and Support) WG]]==

==[[Curriculum WG]]==

==[[Training Delivery WG]]==

==[[LMS WG]]==

=Initiatives=

The JTC engages in training initiatives to improve how training is being delivered and state/local air programs, and to respond to emerging and current training needs in these programs. The initiatives are identified and planned within the JTC Steering Committee and executed by the JTC workgroups.

Click the links below to learn more about current and past training initiatives underway in the JTC.

==[[Rapid Online Training Delivery in Response to COVID-19 Teleworking]]==

==[[Online Training Resources for Course Organizers]]==

==[[ADA/508 Compliance for the National Air Quality Training Program]]==

National Air Pollution Training Program

2024-07-12T14:03:06Z

Zac: /* History */

National Air Pollution Training Program

2024-07-12T14:02:59Z

Zac: /* Joint Training Committee */

=Joint Training Committee=

A series of discussions between the MJOs and EPA in 2018 resulted in a proposal to organize the JTC into four working groups to focus on the current high priority issues in the Program. The priorities were defined by the MJOs based on discussions with their SLT members and their own perspectives on the state of the Program. A new organizational structure for the JTC and workgroups was proposed by the MJOs as a straw proposal.

The structure is envisioned as an hourglass with the JTC at-large membership and workgroups each as the wide collection points, and a steering committee as the central funnel point in the hourglass. Information will flow into Program from the SLTs, MJOs, and federal partners through the JTC at-large. The information entering the program through the JTC will be processed and redistributed by the Steering Committee to the workgroups. Co-leads from the MJOs and SLTs, will manage and facilitate activities in the workgroups with participation from EPA advisors. Work products will flow back from the workgroups to the Steering Committee in the form of regular communications on workgroup progress, and deliverables. The Steering Committee will push these deliverables back to the JTC for communication and distribution out of the JTC to the National Program stakeholders, including SLTs and training contractors.

==History==

Prior to 2018 the National Air Pollution Training Program and the JTC operated under various configurations and with different areas of focus. In 2021, John Hornback (Metro 4/SESARM) and Chris Stoneman (US EPA) interviewed participants in the past and current training program to compile a comprehensive history of the program.

[[https://www.ladco.org/wp-content/uploads/Training/JTC/National-Air-Pollution-Training-Program-History_23June2021.pdf Informal History of the National Air Pollution Training Program]]

==Steering Committee==
The JTC Steering Committee is a subset of the JTC and includes the co-leads of each of the work groups. The objective of the Steering Committee is to provide governance to the JTC, set priorities for the Program, and review Program communications and deliverables.

The [[Steering Committee|Steering Committee wiki]] lists the membership, scope, and call notes.

==JTC Members==

==Recruitment==

'''National Recruitment Call for the JTC'''
* Targets: SLT training staff, subject matter experts
* Commitment: 1-20 hours/month, variable depending on work cycle and priorities
* Skills needed:
** Knowledge of SLT training priorities/needs
** Expertise in planning, technical, and other training curriculum subject matter areas
** Expertise in training delivery, teaching, online learning, LMS technology
* Motivation: Influence the direction of the National Air Pollution Training Program, advocate for the training priorities and needs of your agency, contribute to the growth and development of air quality planning across the country

==Conference Calls==
[[December 10, 2019 JTC Call]]

[[October 8, 2019 JTC Call]]

[[August 13, 2019 JTC Call]]

[[June 11, 2019 JTC Call]]

[[April 9, 2019 JTC Call]]

[[March 8, 2019 JTC Call]]

=JTC Workgroups=
The four current (2019-2020) Training Program priority areas for the JTC are listed in the proposal schematic to the right. The workgroup responsibilities to the right briefly describe the scope of these groups. Additional details about the workgroup leadership, membership, scope, and deliverables are listed in the workgroup wikis (links below). Each workgroup wiki also includes conference call notes and links to working documents.

==[[Communications (Planning and Support) WG]]==

==[[Curriculum WG]]==

==[[Training Delivery WG]]==

==[[LMS WG]]==

=Initiatives=

The JTC engages in training initiatives to improve how training is being delivered and state/local air programs, and to respond to emerging and current training needs in these programs. The initiatives are identified and planned within the JTC Steering Committee and executed by the JTC workgroups.

Click the links below to learn more about current and past training initiatives underway in the JTC.

==[[Rapid Online Training Delivery in Response to COVID-19 Teleworking]]==

==[[Online Training Resources for Course Organizers]]==

==[[ADA/508 Compliance for the National Air Quality Training Program]]==

LADCO Modeling Tips and Tricks

2024-04-05T18:11:30Z

Zac:

[[Find model grid cell-county intersections]]

[[AMET Notes]]

[[SMOKE Installation Notes]]

National Air Pollution Training Program

2024-04-05T18:10:54Z

Zac: /* Initiatives */

=Joint Training Committee=

A series of discussions between the MJOs and EPA in 2018 resulted in a proposal to organize the JTC into four working groups to focus on the current high priority issues in the Program. The priorities were defined by the MJOs based on discussions with their SLT members and their own perspectives on the state of the Program. A new organizational structure for the JTC and workgroups was proposed by the MJOs as a straw proposal.

The structure is envisioned as an hourglass with the JTC at-large membership and workgroups each as the wide collection points, and a steering committee as the central funnel point in the hourglass. Information will flow into Program from the SLTs, MJOs, and federal partners through the JTC at-large. The information entering the program through the JTC will be processed and redistributed by the Steering Committee to the workgroups. Co-leads from the MJOs and SLTs, will manage and facilitate activities in the workgroups with participation from EPA advisors. Work products will flow back from the workgroups to the Steering Committee in the form of regular communications on workgroup progress, and deliverables. The Steering Committee will push these deliverables back to the JTC for communication and distribution out of the JTC to the National Program stakeholders, including SLTs and training contractors.

==Steering Committee==
The JTC Steering Committee is a subset of the JTC and includes the co-leads of each of the work groups. The objective of the Steering Committee is to provide governance to the JTC, set priorities for the Program, and review Program communications and deliverables.

The [[Steering Committee|Steering Committee wiki]] lists the membership, scope, and call notes.

==JTC Members==

==Recruitment==

'''National Recruitment Call for the JTC'''
* Targets: SLT training staff, subject matter experts
* Commitment: 1-20 hours/month, variable depending on work cycle and priorities
* Skills needed:
** Knowledge of SLT training priorities/needs
** Expertise in planning, technical, and other training curriculum subject matter areas
** Expertise in training delivery, teaching, online learning, LMS technology
* Motivation: Influence the direction of the National Air Pollution Training Program, advocate for the training priorities and needs of your agency, contribute to the growth and development of air quality planning across the country

==Conference Calls==
[[December 10, 2019 JTC Call]]

[[October 8, 2019 JTC Call]]

[[August 13, 2019 JTC Call]]

[[June 11, 2019 JTC Call]]

[[April 9, 2019 JTC Call]]

[[March 8, 2019 JTC Call]]

=JTC Workgroups=
The four current (2019-2020) Training Program priority areas for the JTC are listed in the proposal schematic to the right. The workgroup responsibilities to the right briefly describe the scope of these groups. Additional details about the workgroup leadership, membership, scope, and deliverables are listed in the workgroup wikis (links below). Each workgroup wiki also includes conference call notes and links to working documents.

==[[Communications (Planning and Support) WG]]==

==[[Curriculum WG]]==

==[[Training Delivery WG]]==

==[[LMS WG]]==

=Initiatives=

The JTC engages in training initiatives to improve how training is being delivered and state/local air programs, and to respond to emerging and current training needs in these programs. The initiatives are identified and planned within the JTC Steering Committee and executed by the JTC workgroups.

Click the links below to learn more about current and past training initiatives underway in the JTC.

==[[Rapid Online Training Delivery in Response to COVID-19 Teleworking]]==

==[[Online Training Resources for Course Organizers]]==

==[[ADA/508 Compliance for the National Air Quality Training Program]]==

National Air Pollution Training Program

2024-04-05T18:10:37Z

Zac: /* Joint Training Committee */

=Joint Training Committee=

A series of discussions between the MJOs and EPA in 2018 resulted in a proposal to organize the JTC into four working groups to focus on the current high priority issues in the Program. The priorities were defined by the MJOs based on discussions with their SLT members and their own perspectives on the state of the Program. A new organizational structure for the JTC and workgroups was proposed by the MJOs as a straw proposal.

The structure is envisioned as an hourglass with the JTC at-large membership and workgroups each as the wide collection points, and a steering committee as the central funnel point in the hourglass. Information will flow into Program from the SLTs, MJOs, and federal partners through the JTC at-large. The information entering the program through the JTC will be processed and redistributed by the Steering Committee to the workgroups. Co-leads from the MJOs and SLTs, will manage and facilitate activities in the workgroups with participation from EPA advisors. Work products will flow back from the workgroups to the Steering Committee in the form of regular communications on workgroup progress, and deliverables. The Steering Committee will push these deliverables back to the JTC for communication and distribution out of the JTC to the National Program stakeholders, including SLTs and training contractors.

==Steering Committee==
The JTC Steering Committee is a subset of the JTC and includes the co-leads of each of the work groups. The objective of the Steering Committee is to provide governance to the JTC, set priorities for the Program, and review Program communications and deliverables.

The [[Steering Committee|Steering Committee wiki]] lists the membership, scope, and call notes.

==JTC Members==

==Recruitment==

'''National Recruitment Call for the JTC'''
* Targets: SLT training staff, subject matter experts
* Commitment: 1-20 hours/month, variable depending on work cycle and priorities
* Skills needed:
** Knowledge of SLT training priorities/needs
** Expertise in planning, technical, and other training curriculum subject matter areas
** Expertise in training delivery, teaching, online learning, LMS technology
* Motivation: Influence the direction of the National Air Pollution Training Program, advocate for the training priorities and needs of your agency, contribute to the growth and development of air quality planning across the country

==Conference Calls==
[[December 10, 2019 JTC Call]]

[[October 8, 2019 JTC Call]]

[[August 13, 2019 JTC Call]]

[[June 11, 2019 JTC Call]]

[[April 9, 2019 JTC Call]]

[[March 8, 2019 JTC Call]]

=JTC Workgroups=
The four current (2019-2020) Training Program priority areas for the JTC are listed in the proposal schematic to the right. The workgroup responsibilities to the right briefly describe the scope of these groups. Additional details about the workgroup leadership, membership, scope, and deliverables are listed in the workgroup wikis (links below). Each workgroup wiki also includes conference call notes and links to working documents.

==[[Communications (Planning and Support) WG]]==

==[[Curriculum WG]]==

==[[Training Delivery WG]]==

==[[LMS WG]]==

=Initiatives=

The JTC engages in training initiatives to improve how training is being delivered and state/local air programs, and to respond to emerging and current training needs in these programs. The initiatives are identified and planned within the JTC Steering Committee and executed by the JTC workgroups.

Click the links below to learn more about current and past training initiatives underway in the JTC.

==[[Rapid Online Training Delivery in Response to COVID-19 Teleworking]]==

==[[Learning Management System Upgrades]]==

==[[Training Material Review and Update]]==

==[[Online Training Resources for Course Organizers]]==

==[[ADA/508 Compliance for the National Air Quality Training Program]]==

National Air Pollution Training Program

2024-04-05T18:10:06Z

Zac: /* Joint Training Committee */

=Joint Training Committee=

[[File:Training_JTC_Organization_08Oct2019_Page_1.png|750px|right|border|JTC Proposed Organization, version October 8, 2019]]

A series of discussions between the MJOs and EPA in 2018 resulted in a proposal to organize the JTC into four working groups to focus on the current high priority issues in the Program. The priorities were defined by the MJOs based on discussions with their SLT members and their own perspectives on the state of the Program. A new organizational structure for the JTC and workgroups was proposed by the MJOs as a straw proposal (image to the right).

The structure is envisioned as an hourglass with the JTC at-large membership and workgroups each as the wide collection points, and a steering committee as the central funnel point in the hourglass. Information will flow into Program from the SLTs, MJOs, and federal partners through the JTC at-large. The information entering the program through the JTC will be processed and redistributed by the Steering Committee to the workgroups. Co-leads from the MJOs and SLTs, will manage and facilitate activities in the workgroups with participation from EPA advisors. Work products will flow back from the workgroups to the Steering Committee in the form of regular communications on workgroup progress, and deliverables. The Steering Committee will push these deliverables back to the JTC for communication and distribution out of the JTC to the National Program stakeholders, including SLTs and training contractors.

==Steering Committee==
The JTC Steering Committee is a subset of the JTC and includes the co-leads of each of the work groups. The objective of the Steering Committee is to provide governance to the JTC, set priorities for the Program, and review Program communications and deliverables.

The [[Steering Committee|Steering Committee wiki]] lists the membership, scope, and call notes.

==JTC Members==

==Recruitment==

'''National Recruitment Call for the JTC'''
* Targets: SLT training staff, subject matter experts
* Commitment: 1-20 hours/month, variable depending on work cycle and priorities
* Skills needed:
** Knowledge of SLT training priorities/needs
** Expertise in planning, technical, and other training curriculum subject matter areas
** Expertise in training delivery, teaching, online learning, LMS technology
* Motivation: Influence the direction of the National Air Pollution Training Program, advocate for the training priorities and needs of your agency, contribute to the growth and development of air quality planning across the country

==Conference Calls==
[[December 10, 2019 JTC Call]]

[[October 8, 2019 JTC Call]]

[[August 13, 2019 JTC Call]]

[[June 11, 2019 JTC Call]]

[[April 9, 2019 JTC Call]]

[[March 8, 2019 JTC Call]]

=JTC Workgroups=
The four current (2019-2020) Training Program priority areas for the JTC are listed in the proposal schematic to the right. The workgroup responsibilities to the right briefly describe the scope of these groups. Additional details about the workgroup leadership, membership, scope, and deliverables are listed in the workgroup wikis (links below). Each workgroup wiki also includes conference call notes and links to working documents.

==[[Communications (Planning and Support) WG]]==

==[[Curriculum WG]]==

==[[Training Delivery WG]]==

==[[LMS WG]]==

=Initiatives=

The JTC engages in training initiatives to improve how training is being delivered and state/local air programs, and to respond to emerging and current training needs in these programs. The initiatives are identified and planned within the JTC Steering Committee and executed by the JTC workgroups.

Click the links below to learn more about current and past training initiatives underway in the JTC.

==[[Rapid Online Training Delivery in Response to COVID-19 Teleworking]]==

==[[Learning Management System Upgrades]]==

==[[Training Material Review and Update]]==

==[[Online Training Resources for Course Organizers]]==

==[[ADA/508 Compliance for the National Air Quality Training Program]]==

ADA/508 Compliance for the National Air Quality Training Program

2023-02-06T21:28:51Z

Zac: /* Accessibility Challenges for the JTC and National Air Pollution Training Program */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an accessible training compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, content developers, and training providers; encourage annual reporting on the implementation of these best practices across the national training program
# Direct training providers who participate in the program, including New Solutions staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

= Develop an Accessible Training Program Plan for your Organization =

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

In addition to the national program elements described above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

== ADA and 508 Compliance Statement ==

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Identify an Accessibility Manager ==

Sponsors of training events and training content development should identify and designate an Accessibility Manager to develop, implement, and track progress of an accessible training plan. The Accessibility Manager should be trained on ADA and 508 compliance as it relates to event planning and content development/delivery. The manager should develop and track KPIs for training accessibility in your organization. Similar to the Quality Assurance Manager's role in a Quality Management Plan to hold an organization accountable to its quality goals, the Accessibility Manager would be responsible for holding an organization accountable to accessibility in the organization's training program.

== Training Program Accessibility Best Practices ==

ADA and 508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA and 508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA and 508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf checklist] with Level 1 and Level 2 disability accommodation requirements.

Additional accessibility requirements for procuring training services:

* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with 508 requirements, and make training funding opportunities accessible to all.
* All digital materials and technologies purchased from commercial, open, and free sources comply with Section 508 of the Rehabilitation Act and the current version of the [https://www.w3.org/WAI/WCAG2AA-Conformance.html Web Content Accessibility Guidelines (WCAG)] at level AA.
* New or modified digital materials (e.g., videos, web pages, and slide decks) use [https://aem.cast.org/create/designing-accessibility-pour the accessibility practices afforded by common software tools], such as web authoring software, Google Suite, Microsoft Office, and YouTube.

==== Training Contract Requirements ====

Contracts should contain requirements to ensure equal access to the training content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA and 508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

The [https://aem.cast.org/acquire/communicating-accessibility-requirements National Center on Accessible Educational Materials has sample contract language] for procuring digital training content. Include the following language in training contracts to ensure that the training event is compliant with ADA and Section 508 requirements.

ADA and Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

[Organization Name] prioritizes accessibility in our training program. CONTRACTOR is expected to make good faith efforts to ensure that the training services developed and delivered through this contract adequately accommodate training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Content ===
All content delivered in a training course shall be ADA and Section 508 compliant. The mandatory (Level 1) requirements for training content includes the following:

* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

== Training Program KPIs and Accountability Tracking ==

Key performance indicators (KPIs) are pre-defined metrics for tracking performance of a process or program. For the training program, KPIs should be defined for each of the program elements.

=== General Program KPIs ===

* Accessibility

=== Procurement KPIs ===

* Training procurement instruments include accessibility requirements for the training services
* Written procurement materials, including RFPs and contracts, are 508 compliant
* Contractors acknowledge awareness of and commitment to ADA and 508 compliance in the delivery of their training services

=== Content KPIs ===

* New content developed for training is 508 compliant
* Legacy training materials for high-demand courses are converted to be 508 compliant

=== Delivery KPIs ===

* Accommodation requests by course participants are met by training organizers
* Classroom training courses are offered in ADA compliant facilities
* Courses are taught using training delivery best practices

=== Training Planning KPIs ===

* Course announcements include statement of commitment to accessibility
* Course registration announcements collect information on accommodation needs

= Accessibility Challenges in the Training Program =

While there is a wealth of good information that is readily available on what constitutes an accessible training program (e.g., see [https://aem.cast.org/ Accessible Educational Materials Center]), how to retrofit the National Air Pollution Training Program to be compliant with ADA and 508 requirements poses a challenge for the JTC and stakeholders. In particular, the following components of the training program need attention by the JTC to ensure that the program is evolving toward ADA and 508 compliance, and adaptable to meet emerging disability accommodation needs:

* Convert legacy training content to be 508 compliant
* Educate veteran course content developers and trainers to integrate accessibility into their practice
* Develop and sustain capacity at the MJOs to enforce and track ADA and 508 compliance in EPA-funded training programs
* Understand the point at which disability accommodation requirements may exceed the available training resources available through the national and regional training programs
* Define the features of a successful accessibility program within the National Air Pollution Training Program, and identify how to track performance of the program

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-06T21:27:58Z

Zac:

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an accessible training compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, content developers, and training providers; encourage annual reporting on the implementation of these best practices across the national training program
# Direct training providers who participate in the program, including New Solutions staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

= Develop an Accessible Training Program Plan for your Organization =

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

In addition to the national program elements described above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

== ADA and 508 Compliance Statement ==

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Identify an Accessibility Manager ==

Sponsors of training events and training content development should identify and designate an Accessibility Manager to develop, implement, and track progress of an accessible training plan. The Accessibility Manager should be trained on ADA and 508 compliance as it relates to event planning and content development/delivery. The manager should develop and track KPIs for training accessibility in your organization. Similar to the Quality Assurance Manager's role in a Quality Management Plan to hold an organization accountable to its quality goals, the Accessibility Manager would be responsible for holding an organization accountable to accessibility in the organization's training program.

== Training Program Accessibility Best Practices ==

ADA and 508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA and 508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA and 508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf checklist] with Level 1 and Level 2 disability accommodation requirements.

Additional accessibility requirements for procuring training services:

* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with 508 requirements, and make training funding opportunities accessible to all.
* All digital materials and technologies purchased from commercial, open, and free sources comply with Section 508 of the Rehabilitation Act and the current version of the [https://www.w3.org/WAI/WCAG2AA-Conformance.html Web Content Accessibility Guidelines (WCAG)] at level AA.
* New or modified digital materials (e.g., videos, web pages, and slide decks) use [https://aem.cast.org/create/designing-accessibility-pour the accessibility practices afforded by common software tools], such as web authoring software, Google Suite, Microsoft Office, and YouTube.

==== Training Contract Requirements ====

Contracts should contain requirements to ensure equal access to the training content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA and 508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

The [https://aem.cast.org/acquire/communicating-accessibility-requirements National Center on Accessible Educational Materials has sample contract language] for procuring digital training content. Include the following language in training contracts to ensure that the training event is compliant with ADA and Section 508 requirements.

ADA and Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

[Organization Name] prioritizes accessibility in our training program. CONTRACTOR is expected to make good faith efforts to ensure that the training services developed and delivered through this contract adequately accommodate training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Content ===
All content delivered in a training course shall be ADA and Section 508 compliant. The mandatory (Level 1) requirements for training content includes the following:

* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

== Training Program KPIs and Accountability Tracking ==

Key performance indicators (KPIs) are pre-defined metrics for tracking performance of a process or program. For the training program, KPIs should be defined for each of the program elements.

=== General Program KPIs ===

* Accessibility

=== Procurement KPIs ===

* Training procurement instruments include accessibility requirements for the training services
* Written procurement materials, including RFPs and contracts, are 508 compliant
* Contractors acknowledge awareness of and commitment to ADA and 508 compliance in the delivery of their training services

=== Content KPIs ===

* New content developed for training is 508 compliant
* Legacy training materials for high-demand courses are converted to be 508 compliant

=== Delivery KPIs ===

* Accommodation requests by course participants are met by training organizers
* Classroom training courses are offered in ADA compliant facilities
* Courses are taught using training delivery best practices

=== Training Planning KPIs ===

* Course announcements include statement of commitment to accessibility
* Course registration announcements collect information on accommodation needs

= Accessibility Challenges for the JTC and National Air Pollution Training Program =

While there is a wealth of good information that is readily available on what constitutes an accessible training program (e.g., see [https://aem.cast.org/ Accessible Educational Materials Center]), how to retrofit the National Air Pollution Training Program to be compliant with ADA and 508 requirements poses a challenge for the JTC and stakeholders. In particular, the following components of the training program need attention by the JTC to ensure that the program is evolving toward ADA and 508 compliance, and adaptable to meet emerging disability accommodation needs:

* Convert legacy training content to be 508 compliant
* Educate veteran course content developers and trainers to integrate accessibility into their practice
* Develop and sustain capacity at the MJOs to enforce and track ADA and 508 compliance in EPA-funded training programs
* Understand the point at which disability accommodation requirements may exceed the available training resources available through the national and regional training programs
* Define the features of a successful accessibility program within the National Air Pollution Training Program, and identify how to track performance of the program

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-06T19:43:03Z

Zac: /* Draft Contract Language */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an accessible training compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, content developers, and training providers; encourage annual reporting on the implementation of these best practices across the national training program
# Direct training providers who participate in the program, including New Solutions staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

= Develop an Accessible Training Program Plan for your Organization =

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

In addition to the national program elements described above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

== ADA and 508 Compliance Statement ==

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Identify an Accessibility Manager ==

Sponsors of training events and training content development should identify and designate an Accessibility Manager to develop, implement, and track progress of an accessible training plan. The Accessibility Manager should be trained on ADA and 508 compliance as it relates to event planning and content development/delivery. The manager should develop and track KPIs for training accessibility in your organization. Similar to the Quality Assurance Manager's role in a Quality Management Plan to hold an organization accountable to its quality goals, the Accessibility Manager would be responsible for holding an organization accountable to accessibility in the organization's training program.

== Training Program Accessibility Best Practices ==

ADA and 508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA and 508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA and 508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf checklist] with Level 1 and Level 2 disability accommodation requirements.

Additional accessibility requirements for procuring training services:

* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with 508 requirements, and make training funding opportunities accessible to all.
* All digital materials and technologies purchased from commercial, open, and free sources comply with Section 508 of the Rehabilitation Act and the current version of the [https://www.w3.org/WAI/WCAG2AA-Conformance.html Web Content Accessibility Guidelines (WCAG)] at level AA.
* New or modified digital materials (e.g., videos, web pages, and slide decks) use [https://aem.cast.org/create/designing-accessibility-pour the accessibility practices afforded by common software tools], such as web authoring software, Google Suite, Microsoft Office, and YouTube.

==== Training Contract Requirements ====

Contracts should contain requirements to ensure equal access to the training content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA and 508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

The [https://aem.cast.org/acquire/communicating-accessibility-requirements National Center on Accessible Educational Materials has sample contract language] for procuring digital training content. Include the following language in training contracts to ensure that the training event is compliant with ADA and Section 508 requirements.

ADA and Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

[Organization Name] prioritizes accessibility in our training program. CONTRACTOR is expected to make good faith efforts to ensure that the training services developed and delivered through this contract adequately accommodate training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Content ===
All content delivered in a training course shall be ADA and Section 508 compliant. The mandatory (Level 1) requirements for training content includes the following:

* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

== Training Program KPIs and Accountability Tracking ==

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-06T19:28:18Z

Zac: /* Accessible Training Plan Elements for the National Air Quality Training Program */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an accessible training compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, content developers, and training providers; encourage annual reporting on the implementation of these best practices across the national training program
# Direct training providers who participate in the program, including New Solutions staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

= Develop an Accessible Training Program Plan for your Organization =

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

In addition to the national program elements described above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

== ADA and 508 Compliance Statement ==

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Identify an Accessibility Manager ==

Sponsors of training events and training content development should identify and designate an Accessibility Manager to develop, implement, and track progress of an accessible training plan. The Accessibility Manager should be trained on ADA and 508 compliance as it relates to event planning and content development/delivery. The manager should develop and track KPIs for training accessibility in your organization. Similar to the Quality Assurance Manager's role in a Quality Management Plan to hold an organization accountable to its quality goals, the Accessibility Manager would be responsible for holding an organization accountable to accessibility in the organization's training program.

== Training Program Accessibility Best Practices ==

ADA and 508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA and 508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA and 508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf checklist] with Level 1 and Level 2 disability accommodation requirements.

Additional accessibility requirements for procuring training services:

* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with 508 requirements, and make training funding opportunities accessible to all.
* All digital materials and technologies purchased from commercial, open, and free sources comply with Section 508 of the Rehabilitation Act and the current version of the [https://www.w3.org/WAI/WCAG2AA-Conformance.html Web Content Accessibility Guidelines (WCAG)] at level AA.
* New or modified digital materials (e.g., videos, web pages, and slide decks) use [https://aem.cast.org/create/designing-accessibility-pour the accessibility practices afforded by common software tools], such as web authoring software, Google Suite, Microsoft Office, and YouTube.

==== Training Contract Requirements ====

Contracts should contain requirements to ensure equal access to the training content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA and 508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

Include the following language in training contracts to ensure that the training event is compliant with ADA and Section 508 requirements.

ADA and Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

[Organization Name] prioritizes accessibility in our training program. CONTRACTOR is expected to make good faith efforts to ensure that the training services developed and delivered through this contract adequately accommodate training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Content ===
All content delivered in a training course shall be ADA and Section 508 compliant. The mandatory (Level 1) requirements for training content includes the following:

* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

== Training Program KPIs and Accountability Tracking ==

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-06T19:26:50Z

Zac: /* Accessible Training Plan Elements for the National Air Quality Training Program */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, content developers, and training providers; encourage annual reporting on the implementation of these best practices across the national training program
# Direct training providers who participate in the program, including New Solutions staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

= Develop an Accessible Training Program Plan for your Organization =

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

In addition to the national program elements described above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

== ADA and 508 Compliance Statement ==

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Identify an Accessibility Manager ==

Sponsors of training events and training content development should identify and designate an Accessibility Manager to develop, implement, and track progress of an accessible training plan. The Accessibility Manager should be trained on ADA and 508 compliance as it relates to event planning and content development/delivery. The manager should develop and track KPIs for training accessibility in your organization. Similar to the Quality Assurance Manager's role in a Quality Management Plan to hold an organization accountable to its quality goals, the Accessibility Manager would be responsible for holding an organization accountable to accessibility in the organization's training program.

== Training Program Accessibility Best Practices ==

ADA and 508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA and 508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA and 508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf checklist] with Level 1 and Level 2 disability accommodation requirements.

Additional accessibility requirements for procuring training services:

* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with 508 requirements, and make training funding opportunities accessible to all.
* All digital materials and technologies purchased from commercial, open, and free sources comply with Section 508 of the Rehabilitation Act and the current version of the [https://www.w3.org/WAI/WCAG2AA-Conformance.html Web Content Accessibility Guidelines (WCAG)] at level AA.
* New or modified digital materials (e.g., videos, web pages, and slide decks) use [https://aem.cast.org/create/designing-accessibility-pour the accessibility practices afforded by common software tools], such as web authoring software, Google Suite, Microsoft Office, and YouTube.

==== Training Contract Requirements ====

Contracts should contain requirements to ensure equal access to the training content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA and 508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

Include the following language in training contracts to ensure that the training event is compliant with ADA and Section 508 requirements.

ADA and Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

[Organization Name] prioritizes accessibility in our training program. CONTRACTOR is expected to make good faith efforts to ensure that the training services developed and delivered through this contract adequately accommodate training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Content ===
All content delivered in a training course shall be ADA and Section 508 compliant. The mandatory (Level 1) requirements for training content includes the following:

* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

== Training Program KPIs and Accountability Tracking ==

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-06T19:24:14Z

Zac: /* Training Program Accessibility Best Practices */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including New Solutions staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

= Develop an Accessible Training Program Plan for your Organization =

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

In addition to the national program elements described above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

== ADA and 508 Compliance Statement ==

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Identify an Accessibility Manager ==

Sponsors of training events and training content development should identify and designate an Accessibility Manager to develop, implement, and track progress of an accessible training plan. The Accessibility Manager should be trained on ADA and 508 compliance as it relates to event planning and content development/delivery. The manager should develop and track KPIs for training accessibility in your organization. Similar to the Quality Assurance Manager's role in a Quality Management Plan to hold an organization accountable to its quality goals, the Accessibility Manager would be responsible for holding an organization accountable to accessibility in the organization's training program.

== Training Program Accessibility Best Practices ==

ADA and 508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA and 508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA and 508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf checklist] with Level 1 and Level 2 disability accommodation requirements.

Additional accessibility requirements for procuring training services:

* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with 508 requirements, and make training funding opportunities accessible to all.
* All digital materials and technologies purchased from commercial, open, and free sources comply with Section 508 of the Rehabilitation Act and the current version of the [https://www.w3.org/WAI/WCAG2AA-Conformance.html Web Content Accessibility Guidelines (WCAG)] at level AA.
* New or modified digital materials (e.g., videos, web pages, and slide decks) use [https://aem.cast.org/create/designing-accessibility-pour the accessibility practices afforded by common software tools], such as web authoring software, Google Suite, Microsoft Office, and YouTube.

==== Training Contract Requirements ====

Contracts should contain requirements to ensure equal access to the training content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA and 508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

Include the following language in training contracts to ensure that the training event is compliant with ADA and Section 508 requirements.

ADA and Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

[Organization Name] prioritizes accessibility in our training program. CONTRACTOR is expected to make good faith efforts to ensure that the training services developed and delivered through this contract adequately accommodate training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Content ===
All content delivered in a training course shall be ADA and Section 508 compliant. The mandatory (Level 1) requirements for training content includes the following:

* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

== Training Program KPIs and Accountability Tracking ==

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-06T17:36:32Z

Zac: /* Develop an Accessible Training Program Plan for your Organization */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including New Solutions staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

= Develop an Accessible Training Program Plan for your Organization =

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

In addition to the national program elements described above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

== ADA and 508 Compliance Statement ==

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Identify an Accessibility Manager ==

Sponsors of training events and training content development should identify and designate an Accessibility Manager to develop, implement, and track progress of an accessible training plan. The Accessibility Manager should be trained on ADA and 508 compliance as it relates to event planning and content development/delivery. The manager should develop and track KPIs for training accessibility in your organization. Similar to the Quality Assurance Manager's role in a Quality Management Plan to hold an organization accountable to its quality goals, the Accessibility Manager would be responsible for holding an organization accountable to accessibility in the organization's training program.

== Training Program Accessibility Best Practices ==

ADA and 508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA and 508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA and 508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf checklist] with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with 508 requirements, and make training funding opportunities accessible to all.

==== Training Contract Requirements ====

Contracts should contain requirements to ensure equal access to the training content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA and 508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

Include the following language in training contracts to ensure that the training event is compliant with ADA and Section 508 requirements.

ADA and Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

[Organization Name] prioritizes accessibility in our training program. CONTRACTOR is expected to make good faith efforts to ensure that the training services developed and delivered through this contract adequately accommodate training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Content ===
All content delivered in a training course shall be ADA and Section 508 compliant. The mandatory (Level 1) requirements for training content includes the following:

* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

== Training Program KPIs and Accountability Tracking ==

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-06T17:01:59Z

Zac: /* Accessible Training Plan Elements for the National Air Quality Training Program */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including New Solutions staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

= Develop an Accessible Training Program Plan for your Organization =

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

Along with the designing and implementing the elements of the accessible training program defined above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

== ADA and 508 Compliance Statement ==

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Identify an Accessibility Manager ==

Sponsors of training events and training content development should identify and designate an Accessibility Manager to develop, implement, and track progress of an accessible training plan. The Accessibility Manager should be trained on ADA and 508 compliance as it relates to event planning and content development/delivery. The manager should develop and track KPIs for training accessibility in your organization. Similar to the Quality Assurance Manager's role in a Quality Management Plan to hold an organization accountable to its quality goals, the Accessibility Manager would be responsible for holding an organization accountable to accessibility in the organization's training program.

== Training Program Accessibility Best Practices ==

ADA and 508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA and 508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA and 508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf checklist] with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA and 508 requirements, and make training funding opportunities accessible to all.

==== Training Contract Requirements ====

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA and 508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Content ===

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

== Training Program KPIs and Accountability Tracking ==

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-06T16:58:16Z

Zac: /* Identify an Accessibility Manager */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

= Develop an Accessible Training Program Plan for your Organization =

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

Along with the designing and implementing the elements of the accessible training program defined above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

== ADA and 508 Compliance Statement ==

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Identify an Accessibility Manager ==

Sponsors of training events and training content development should identify and designate an Accessibility Manager to develop, implement, and track progress of an accessible training plan. The Accessibility Manager should be trained on ADA and 508 compliance as it relates to event planning and content development/delivery. The manager should develop and track KPIs for training accessibility in your organization. Similar to the Quality Assurance Manager's role in a Quality Management Plan to hold an organization accountable to its quality goals, the Accessibility Manager would be responsible for holding an organization accountable to accessibility in the organization's training program.

== Training Program Accessibility Best Practices ==

ADA and 508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA and 508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA and 508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf checklist] with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA and 508 requirements, and make training funding opportunities accessible to all.

==== Training Contract Requirements ====

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA and 508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Content ===

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

== Training Program KPIs and Accountability Tracking ==

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-06T16:57:50Z

Zac: /* Identify an Accessibility Manager */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

= Develop an Accessible Training Program Plan for your Organization =

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

Along with the designing and implementing the elements of the accessible training program defined above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

== ADA and 508 Compliance Statement ==

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Identify an Accessibility Manager ==

Sponsors of training events and training content development should each identify and designate an Accessibility Manager to develop, implement, and track progress of an accessible training plan. The Accessibility Manager should be trained on ADA and 508 compliance as it relates to event planning and content development/delivery. The manager should develop and track KPIs for training accessibility in your organization. Similar to the Quality Assurance Manager's role in a Quality Management Plan to hold an organization accountable to its quality goals, the Accessibility Manager would be responsible for holding an organization accountable to accessibility in the organization's training program.

== Training Program Accessibility Best Practices ==

ADA and 508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA and 508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA and 508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf checklist] with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA and 508 requirements, and make training funding opportunities accessible to all.

==== Training Contract Requirements ====

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA and 508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Content ===

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

== Training Program KPIs and Accountability Tracking ==

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-06T16:57:06Z

Zac: /* Designate an Accessibility Manager */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

= Develop an Accessible Training Program Plan for your Organization =

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

Along with the designing and implementing the elements of the accessible training program defined above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

== ADA and 508 Compliance Statement ==

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Identify an Accessibility Manager ==

Sponsors of training events and training content development should each identify and designate an Accessibility Manager to develop, implement, and track progress of an accessible training plan. The Accessibility Manager should be trained on ADA and 508 compliance as it relates to event planning and content development/delivery. The manager should develop and track KPIs for training accessibility in your organization. Similar to the Quality Assurance Manager's role in a Quality Management Plan to hold an organization accountable to its quality goals, the Accessibility Manager would be responsible for accountability to accessibility in the organization's training program.

== Training Program Accessibility Best Practices ==

ADA and 508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA and 508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA and 508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf checklist] with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA and 508 requirements, and make training funding opportunities accessible to all.

==== Training Contract Requirements ====

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA and 508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Content ===

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

== Training Program KPIs and Accountability Tracking ==

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-06T15:30:03Z

Zac:

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

= Develop an Accessible Training Program Plan for your Organization =

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

Along with the designing and implementing the elements of the accessible training program defined above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

== ADA and 508 Compliance Statement ==

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Designate an Accessibility Manager ==

Sponsors of training events and training content development should each designate an Accessibility Manager to develop and implement an accessible training plan. The Accessibility Manager should be trained on ADA and 508 compliance as it relates to event planning and content development/delivery. The manager should develop and track KPIs for training accessibility in your organization.

== Training Program Accessibility Best Practices ==

ADA and 508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA and 508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA and 508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf checklist] with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA and 508 requirements, and make training funding opportunities accessible to all.

==== Training Contract Requirements ====

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA and 508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Content ===

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

== Training Program KPIs and Accountability Tracking ==

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-06T15:28:22Z

Zac: /* Develop an Accessible Training Program Plan for your Organization */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

= Develop an Accessible Training Program Plan for your Organization =

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

Along with the designing and implementing the elements of the accessible training program defined above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

== ADA and 508 Compliance Statement ==

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Designate an Accessibility Manager ==

Sponsors of training events and training content development should each designate an Accessibility Manager to develop and implement an accessible training plan. The Accessibility Manager should be trained on ADA and 508 compliance as it relates to event planning and content development/delivery. The manager should develop and track KPIs for training accessibility in your organization.

== Training Program Accessibility Best Practices ==

ADA and 508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA and 508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA and 508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf checklist] with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA and 508 requirements, and make training funding opportunities accessible to all.

==== Training Contract Requirements ====

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA and 508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Content ===

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-02T21:34:14Z

Zac: /* Develop an Accessible Training Program Plan for your Organization */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

== Develop an Accessible Training Program Plan for your Organization ==

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

Along with the designing and implementing the elements of the accessible training program defined above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

== ADA and 508 Compliance Statement ==

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Designate an Accessibility Manager ==

Sponsors of training events and training content development should each designate an Accessibility Manager to develop and implement an accessible training plan. The Accessibility Manager should be trained on ADA and 508 compliance as it relates to event planning and content development/delivery. The manager should develop and track KPIs for training accessibility in your organization.

== Training Program Accessibility Best Practices ==

ADA and 508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA and 508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA and 508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf checklist] with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA and 508 requirements, and make training funding opportunities accessible to all.

==== Training Contract Requirements ====

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA and 508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Content ===

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-02T21:34:10Z

Zac: /* Develop an Accessible Training Program Plan for your Organization */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

== Accessible Training Program Plan for your Organization ==

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

Along with the designing and implementing the elements of the accessible training program defined above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

== ADA and 508 Compliance Statement ==

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Designate an Accessibility Manager ==

Sponsors of training events and training content development should each designate an Accessibility Manager to develop and implement an accessible training plan. The Accessibility Manager should be trained on ADA and 508 compliance as it relates to event planning and content development/delivery. The manager should develop and track KPIs for training accessibility in your organization.

== Training Program Accessibility Best Practices ==

ADA and 508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA and 508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA and 508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf checklist] with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA and 508 requirements, and make training funding opportunities accessible to all.

==== Training Contract Requirements ====

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA and 508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Content ===

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-02T21:34:00Z

Zac: /* Develop an ADA and 508 Compliance Statement */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

== Develop an Accessible Training Program Plan for your Organization ==

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

Along with the designing and implementing the elements of the accessible training program defined above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

== ADA and 508 Compliance Statement ==

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Designate an Accessibility Manager ==

Sponsors of training events and training content development should each designate an Accessibility Manager to develop and implement an accessible training plan. The Accessibility Manager should be trained on ADA and 508 compliance as it relates to event planning and content development/delivery. The manager should develop and track KPIs for training accessibility in your organization.

== Training Program Accessibility Best Practices ==

ADA and 508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA and 508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA and 508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf checklist] with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA and 508 requirements, and make training funding opportunities accessible to all.

==== Training Contract Requirements ====

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA and 508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Content ===

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-02T21:33:37Z

Zac:

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

== Develop an Accessible Training Program Plan for your Organization ==

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

Along with the designing and implementing the elements of the accessible training program defined above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

== Develop an ADA and 508 Compliance Statement ==

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Designate an Accessibility Manager ==

Sponsors of training events and training content development should each designate an Accessibility Manager to develop and implement an accessible training plan. The Accessibility Manager should be trained on ADA and 508 compliance as it relates to event planning and content development/delivery. The manager should develop and track KPIs for training accessibility in your organization.

== Training Program Accessibility Best Practices ==

ADA and 508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA and 508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA and 508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf checklist] with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA and 508 requirements, and make training funding opportunities accessible to all.

==== Training Contract Requirements ====

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA and 508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Content ===

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-02T21:20:29Z

Zac: /* Develop an Accessible Training Program Plan for your Organization */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

== Develop an Accessible Training Program Plan for your Organization ==

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

Along with the designing and implementing the elements of the accessible training program defined above, the following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to provide accessible training:

* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Define Key Performance Indicators (KPIs) for training accessibility
* Designate and charge an Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Training Program Best Practices ==

ADA/508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA/508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

==== General Procurement Requirements for Sponsors ====

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA/508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a checklist (note: create and link to this checklist here) with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA/508 requirements, and make training funding opportunities accessible to all.

==== Training Contract Requirements ====

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA/508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Training Content ===

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-02T21:18:23Z

Zac: /* Develop an Accessible Training Program Plan for your Organization */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

== Develop an Accessible Training Program Plan for your Organization ==

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA and 508 compliant training program. A point person should be identified to manage ADA and 508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

The following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to ensure access for all:

* Create an ADA and 508 Compliance Statement
* Gain a clear understanding of the requirements for ADA and 508 compliance within the training program
* Designate an Accessibility Manager for your organization
* Define Key Performance Indicators (KPIs) for training accessibility
* Charge the Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

Example ADA and 508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Training Program Best Practices ==

ADA/508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA/508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

==== General Procurement Requirements for Sponsors ====

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA/508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a checklist (note: create and link to this checklist here) with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA/508 requirements, and make training funding opportunities accessible to all.

==== Training Contract Requirements ====

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA/508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Training Content ===

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-02T21:17:21Z

Zac:

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

== Develop an Accessible Training Program Plan for your Organization ==

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA/508 compliant training program. A point person should be identified to manage ADA/508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

The following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to ensure access for all:

* Create an ADA/508 Compliance Statement
* Gain a clear understanding of the requirements for ADA/508 compliance within the training program
* Designate an Accessibility Manager for your organization
* Define Key Performance Indicators (KPIs) for training accessibility
* Charge the Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

Example ADA/508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Training Program Best Practices ==

ADA/508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA/508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

=== Training Services Procurement ===

==== General Procurement Requirements for Sponsors ====

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA/508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a checklist (note: create and link to this checklist here) with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA/508 requirements, and make training funding opportunities accessible to all.

==== Training Contract Requirements ====

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA/508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

==== Draft Contract Language ====

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

==== Reference Materials ====
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

=== Training Event Planning and Registration ===

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

=== Training Content ===

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

==== Reference Materials ====
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

=== Live Training Event Management ===

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

==== Reference Materials ====
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

=== Post-Training Event Follow-Up ===

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-02T21:15:09Z

Zac: /* Accessible Training Plan Elements for the National Air Quality Training Program */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs. Details of the accessible training plan elements are included in the following sections.

= Training Program Best Practices =

ADA/508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA/508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

== Develop an Accessible Training Program Plan for your Organization ==

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA/508 compliant training program. A point person should be identified to manage ADA/508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

The following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to ensure access for all:

* Create an ADA/508 Compliance Statement
* Gain a clear understanding of the requirements for ADA/508 compliance within the training program
* Designate an Accessibility Manager for your organization
* Define Key Performance Indicators (KPIs) for training accessibility
* Charge the Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

Example ADA/508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Training Services Procurement ==

=== General Procurement Requirements for Sponsors ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA/508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a checklist (note: create and link to this checklist here) with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA/508 requirements, and make training funding opportunities accessible to all.

=== Training Contract Requirements ===

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA/508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

=== Draft Contract Language ===

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

=== Reference Materials ===
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

== Training Event Planning and Registration ==

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

== Training Content ==

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

=== Reference Materials ===
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

== Live Training Event Management ==

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

=== Reference Materials ===
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

== Post-Training Event Follow-Up ==

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-02T21:13:39Z

Zac: /* Draft ADA/508 Compliance Plan for the National Air Quality Training Program */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Accessible Training Plan Elements for the National Air Quality Training Program =

The following elements should be defined and implemented by training program organizers to ensure that a training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs.

= Training Program Best Practices =

ADA/508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA/508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

== Develop an Accessible Training Program Plan for your Organization ==

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA/508 compliant training program. A point person should be identified to manage ADA/508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

The following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to ensure access for all:

* Create an ADA/508 Compliance Statement
* Gain a clear understanding of the requirements for ADA/508 compliance within the training program
* Designate an Accessibility Manager for your organization
* Define Key Performance Indicators (KPIs) for training accessibility
* Charge the Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

Example ADA/508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Training Services Procurement ==

=== General Procurement Requirements for Sponsors ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA/508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a checklist (note: create and link to this checklist here) with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA/508 requirements, and make training funding opportunities accessible to all.

=== Training Contract Requirements ===

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA/508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

=== Draft Contract Language ===

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

=== Reference Materials ===
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

== Training Event Planning and Registration ==

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

== Training Content ==

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

=== Reference Materials ===
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

== Live Training Event Management ==

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

=== Reference Materials ===
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

== Post-Training Event Follow-Up ==

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-02T21:12:02Z

Zac: /* Draft ADA/508 Compliance Plan for the National Air Quality Training Program */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Draft ADA/508 Compliance Plan for the National Air Quality Training Program =

The JTC should implement the following steps to ensure that the national training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

An accessible training plan should be created at the national level for the EPA, and at the regional and state levels for providers of state and local training programs.

= Training Program Best Practices =

ADA/508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA/508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

== Develop an Accessible Training Program Plan for your Organization ==

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA/508 compliant training program. A point person should be identified to manage ADA/508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

The following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to ensure access for all:

* Create an ADA/508 Compliance Statement
* Gain a clear understanding of the requirements for ADA/508 compliance within the training program
* Designate an Accessibility Manager for your organization
* Define Key Performance Indicators (KPIs) for training accessibility
* Charge the Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

Example ADA/508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Training Services Procurement ==

=== General Procurement Requirements for Sponsors ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA/508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a checklist (note: create and link to this checklist here) with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA/508 requirements, and make training funding opportunities accessible to all.

=== Training Contract Requirements ===

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA/508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

=== Draft Contract Language ===

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

=== Reference Materials ===
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

== Training Event Planning and Registration ==

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

== Training Content ==

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

=== Reference Materials ===
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

== Live Training Event Management ==

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

=== Reference Materials ===
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

== Post-Training Event Follow-Up ==

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-02T21:09:22Z

Zac: /* Draft ADA/508 Compliance Plan for the National Air Quality Training Program */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Draft ADA/508 Compliance Plan for the National Air Quality Training Program =

The JTC should implement the following steps to ensure that the national training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# Collect information on disability accommodation needs of participants in the national air pollution training program through the US EPA LMS and summarize this information annually for review by JTC training coordinators

= Training Program Best Practices =

ADA/508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA/508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

== Develop an Accessible Training Program Plan for your Organization ==

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA/508 compliant training program. A point person should be identified to manage ADA/508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

The following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to ensure access for all:

* Create an ADA/508 Compliance Statement
* Gain a clear understanding of the requirements for ADA/508 compliance within the training program
* Designate an Accessibility Manager for your organization
* Define Key Performance Indicators (KPIs) for training accessibility
* Charge the Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

Example ADA/508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Training Services Procurement ==

=== General Procurement Requirements for Sponsors ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA/508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a checklist (note: create and link to this checklist here) with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA/508 requirements, and make training funding opportunities accessible to all.

=== Training Contract Requirements ===

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA/508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

=== Draft Contract Language ===

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

=== Reference Materials ===
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

== Training Event Planning and Registration ==

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

== Training Content ==

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

=== Reference Materials ===
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

== Live Training Event Management ==

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

=== Reference Materials ===
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

== Post-Training Event Follow-Up ==

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-02T21:04:14Z

Zac: /* Introduction */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This wiki presents ADA and 508 compliance strategies for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

A draft compliance plan and best practices for the primary components of the national training program are provided below. The training program components covered by the plan include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA and 508 compliance in the training event planning process.

This guide also includes links to ADA and 508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Draft ADA/508 Compliance Plan for the National Air Quality Training Program =

The JTC should implement the following steps to ensure that the national training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# On an annual basis, collect information on disability accommodation needs of participants in the national air pollution training program

= Training Program Best Practices =

ADA/508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA/508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

== Develop an Accessible Training Program Plan for your Organization ==

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA/508 compliant training program. A point person should be identified to manage ADA/508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

The following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to ensure access for all:

* Create an ADA/508 Compliance Statement
* Gain a clear understanding of the requirements for ADA/508 compliance within the training program
* Designate an Accessibility Manager for your organization
* Define Key Performance Indicators (KPIs) for training accessibility
* Charge the Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

Example ADA/508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Training Services Procurement ==

=== General Procurement Requirements for Sponsors ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA/508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a checklist (note: create and link to this checklist here) with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA/508 requirements, and make training funding opportunities accessible to all.

=== Training Contract Requirements ===

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA/508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

=== Draft Contract Language ===

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

=== Reference Materials ===
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

== Training Event Planning and Registration ==

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

== Training Content ==

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

=== Reference Materials ===
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

== Live Training Event Management ==

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

=== Reference Materials ===
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

== Post-Training Event Follow-Up ==

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-01T20:50:49Z

Zac: /* Training Event Planning and Registration */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This guide presents an ADA/508 Compliance strategy for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

This guide presents a draft compliance plan and best practices for the primary components of the national training program. These components include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA/508 compliance in the training event planning process.

This guide also includes links to ADA/508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Draft ADA/508 Compliance Plan for the National Air Quality Training Program =

The JTC should implement the following steps to ensure that the national training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# On an annual basis, collect information on disability accommodation needs of participants in the national air pollution training program

= Training Program Best Practices =

ADA/508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA/508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

== Develop an Accessible Training Program Plan for your Organization ==

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA/508 compliant training program. A point person should be identified to manage ADA/508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

The following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to ensure access for all:

* Create an ADA/508 Compliance Statement
* Gain a clear understanding of the requirements for ADA/508 compliance within the training program
* Designate an Accessibility Manager for your organization
* Define Key Performance Indicators (KPIs) for training accessibility
* Charge the Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

Example ADA/508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Training Services Procurement ==

=== General Procurement Requirements for Sponsors ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA/508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a checklist (note: create and link to this checklist here) with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA/508 requirements, and make training funding opportunities accessible to all.

=== Training Contract Requirements ===

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA/508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

=== Draft Contract Language ===

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

=== Reference Materials ===
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

== Training Event Planning and Registration ==

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should seek the following features when procuring a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

== Training Content ==

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

=== Reference Materials ===
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

== Live Training Event Management ==

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

=== Reference Materials ===
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

== Post-Training Event Follow-Up ==

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-01T20:48:44Z

Zac: /* Training Contract Requirements */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This guide presents an ADA/508 Compliance strategy for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

This guide presents a draft compliance plan and best practices for the primary components of the national training program. These components include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA/508 compliance in the training event planning process.

This guide also includes links to ADA/508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Draft ADA/508 Compliance Plan for the National Air Quality Training Program =

The JTC should implement the following steps to ensure that the national training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# On an annual basis, collect information on disability accommodation needs of participants in the national air pollution training program

= Training Program Best Practices =

ADA/508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA/508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

== Develop an Accessible Training Program Plan for your Organization ==

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA/508 compliant training program. A point person should be identified to manage ADA/508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

The following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to ensure access for all:

* Create an ADA/508 Compliance Statement
* Gain a clear understanding of the requirements for ADA/508 compliance within the training program
* Designate an Accessibility Manager for your organization
* Define Key Performance Indicators (KPIs) for training accessibility
* Charge the Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

Example ADA/508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Training Services Procurement ==

=== General Procurement Requirements for Sponsors ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA/508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a checklist (note: create and link to this checklist here) with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA/508 requirements, and make training funding opportunities accessible to all.

=== Training Contract Requirements ===

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]).
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA/508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

=== Draft Contract Language ===

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

=== Reference Materials ===
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

== Training Event Planning and Registration ==

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should make on-site visits to meetings spaces and look for the following features when inspecting a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

== Training Content ==

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

=== Reference Materials ===
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

== Live Training Event Management ==

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

=== Reference Materials ===
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

== Post-Training Event Follow-Up ==

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-01T20:48:26Z

Zac: /* Training Contract Requirements */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This guide presents an ADA/508 Compliance strategy for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

This guide presents a draft compliance plan and best practices for the primary components of the national training program. These components include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA/508 compliance in the training event planning process.

This guide also includes links to ADA/508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Draft ADA/508 Compliance Plan for the National Air Quality Training Program =

The JTC should implement the following steps to ensure that the national training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# On an annual basis, collect information on disability accommodation needs of participants in the national air pollution training program

= Training Program Best Practices =

ADA/508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA/508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

== Develop an Accessible Training Program Plan for your Organization ==

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA/508 compliant training program. A point person should be identified to manage ADA/508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

The following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to ensure access for all:

* Create an ADA/508 Compliance Statement
* Gain a clear understanding of the requirements for ADA/508 compliance within the training program
* Designate an Accessibility Manager for your organization
* Define Key Performance Indicators (KPIs) for training accessibility
* Charge the Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

Example ADA/508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Training Services Procurement ==

=== General Procurement Requirements for Sponsors ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA/508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a checklist (note: create and link to this checklist here) with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA/508 requirements, and make training funding opportunities accessible to all.

=== Training Contract Requirements ===

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Presentations (e.g., Powerpoint) and documents (e.g., Word or PDF) will be screened through and pass an accessibility checker (e.g., [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker].
* Pre-recorded videos used in the training will include an option for closed captioning
* Pre-recorded audio used in the training will include an option for written transcripts
* Training contractors will comply with and provide evidence of compliance to ADA/508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

=== Draft Contract Language ===

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

=== Reference Materials ===
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

== Training Event Planning and Registration ==

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should make on-site visits to meetings spaces and look for the following features when inspecting a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

== Training Content ==

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

=== Reference Materials ===
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

== Live Training Event Management ==

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

=== Reference Materials ===
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

== Post-Training Event Follow-Up ==

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-01T04:32:06Z

Zac: /* Develop an Accessible Training Program Plan for your Organization */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This guide presents an ADA/508 Compliance strategy for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

This guide presents a draft compliance plan and best practices for the primary components of the national training program. These components include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA/508 compliance in the training event planning process.

This guide also includes links to ADA/508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Draft ADA/508 Compliance Plan for the National Air Quality Training Program =

The JTC should implement the following steps to ensure that the national training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# On an annual basis, collect information on disability accommodation needs of participants in the national air pollution training program

= Training Program Best Practices =

ADA/508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA/508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

== Develop an Accessible Training Program Plan for your Organization ==

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA/508 compliant training program. A point person should be identified to manage ADA/508 compliance in the organization's training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities.

The following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to ensure access for all:

* Create an ADA/508 Compliance Statement
* Gain a clear understanding of the requirements for ADA/508 compliance within the training program
* Designate an Accessibility Manager for your organization
* Define Key Performance Indicators (KPIs) for training accessibility
* Charge the Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

Example ADA/508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Training Services Procurement ==

=== General Procurement Requirements for Sponsors ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA/508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a checklist (note: create and link to this checklist here) with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA/508 requirements, and make training funding opportunities accessible to all.

=== Training Contract Requirements ===

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Powerpoint presentations and Word documents will be screened through and pass the [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]
* Training contractors will comply with and provide evidence of compliance to ADA/508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

=== Draft Contract Language ===

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

=== Reference Materials ===
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

== Training Event Planning and Registration ==

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should make on-site visits to meetings spaces and look for the following features when inspecting a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

== Training Content ==

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

=== Reference Materials ===
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

== Live Training Event Management ==

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

=== Reference Materials ===
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

== Post-Training Event Follow-Up ==

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-01T04:30:43Z

Zac: /* Develop an Accessible Training Program Plan for your Organization */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This guide presents an ADA/508 Compliance strategy for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

This guide presents a draft compliance plan and best practices for the primary components of the national training program. These components include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA/508 compliance in the training event planning process.

This guide also includes links to ADA/508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Draft ADA/508 Compliance Plan for the National Air Quality Training Program =

The JTC should implement the following steps to ensure that the national training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# On an annual basis, collect information on disability accommodation needs of participants in the national air pollution training program

= Training Program Best Practices =

ADA/508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA/508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

== Develop an Accessible Training Program Plan for your Organization ==

Organizations that procure and offer training services should begin by developing a plan to ensure equal access to these services. All members of the organization involved in the training program should have a clear definition of what is required for an ADA/508 compliant training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities. The following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to ensure access for all:

* Create an ADA/508 Compliance Statement
* Gain a clear understanding of the requirements for ADA/508 compliance within the training program
* Designate an Accessibility Manager for your organization
* Define Key Performance Indicators (KPIs) for training accessibility
* Charge the Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

Example ADA/508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Training Services Procurement ==

=== General Procurement Requirements for Sponsors ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA/508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a checklist (note: create and link to this checklist here) with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA/508 requirements, and make training funding opportunities accessible to all.

=== Training Contract Requirements ===

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Powerpoint presentations and Word documents will be screened through and pass the [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]
* Training contractors will comply with and provide evidence of compliance to ADA/508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

=== Draft Contract Language ===

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

=== Reference Materials ===
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

== Training Event Planning and Registration ==

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should make on-site visits to meetings spaces and look for the following features when inspecting a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

== Training Content ==

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

=== Reference Materials ===
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

== Live Training Event Management ==

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

=== Reference Materials ===
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

== Post-Training Event Follow-Up ==

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-01T04:28:52Z

Zac: /* Develop an Accessibility Plan for your Organization */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This guide presents an ADA/508 Compliance strategy for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

This guide presents a draft compliance plan and best practices for the primary components of the national training program. These components include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA/508 compliance in the training event planning process.

This guide also includes links to ADA/508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Draft ADA/508 Compliance Plan for the National Air Quality Training Program =

The JTC should implement the following steps to ensure that the national training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# On an annual basis, collect information on disability accommodation needs of participants in the national air pollution training program

= Training Program Best Practices =

ADA/508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA/508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

== Develop an Accessible Training Program Plan for your Organization ==

Organizations that procure and offer training services should have a clear definition of an ADA/508 compliant training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities. The following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to ensure access for all:

* Create an ADA/508 Compliance Statement
* Gain a clear understanding of the requirements for ADA/508 compliance within the training program
* Designate an Accessibility Manager for your organization
* Define Key Performance Indicators (KPIs) for training accessibility
* Charge the Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

Example ADA/508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Training Services Procurement ==

=== General Procurement Requirements for Sponsors ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA/508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a checklist (note: create and link to this checklist here) with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA/508 requirements, and make training funding opportunities accessible to all.

=== Training Contract Requirements ===

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Powerpoint presentations and Word documents will be screened through and pass the [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]
* Training contractors will comply with and provide evidence of compliance to ADA/508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

=== Draft Contract Language ===

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

=== Reference Materials ===
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

== Training Event Planning and Registration ==

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should make on-site visits to meetings spaces and look for the following features when inspecting a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

== Training Content ==

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

=== Reference Materials ===
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

== Live Training Event Management ==

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

=== Reference Materials ===
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

== Post-Training Event Follow-Up ==

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-01T04:28:12Z

Zac: /* Training Program Best Practices */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This guide presents an ADA/508 Compliance strategy for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

This guide presents a draft compliance plan and best practices for the primary components of the national training program. These components include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA/508 compliance in the training event planning process.

This guide also includes links to ADA/508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Draft ADA/508 Compliance Plan for the National Air Quality Training Program =

The JTC should implement the following steps to ensure that the national training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# On an annual basis, collect information on disability accommodation needs of participants in the national air pollution training program

= Training Program Best Practices =

ADA/508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA/508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

== Develop an Accessibility Plan for your Organization ==

Organizations that procure and offer training services should have a clear definition of an ADA/508 compliant training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities. The following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to ensure access for all:

* Create an ADA/508 Compliance Statement
* Gain a clear understanding of the requirements for ADA/508 compliance within the training program
* Designate an Accessibility Manager for your organization
* Define Key Performance Indicators (KPIs) for training accessibility
* Charge the Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

Example ADA/508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Training Services Procurement ==

=== General Procurement Requirements for Sponsors ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA/508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a checklist (note: create and link to this checklist here) with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA/508 requirements, and make training funding opportunities accessible to all.

=== Training Contract Requirements ===

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Powerpoint presentations and Word documents will be screened through and pass the [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]
* Training contractors will comply with and provide evidence of compliance to ADA/508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

=== Draft Contract Language ===

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

=== Reference Materials ===
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

== Training Event Planning and Registration ==

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should make on-site visits to meetings spaces and look for the following features when inspecting a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

== Training Content ==

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

=== Reference Materials ===
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

== Live Training Event Management ==

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

=== Reference Materials ===
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

== Post-Training Event Follow-Up ==

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-01T04:23:38Z

Zac: /* Training Program Best Practices */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This guide presents an ADA/508 Compliance strategy for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

This guide presents a draft compliance plan and best practices for the primary components of the national training program. These components include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA/508 compliance in the training event planning process.

This guide also includes links to ADA/508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Draft ADA/508 Compliance Plan for the National Air Quality Training Program =

The JTC should implement the following steps to ensure that the national training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# On an annual basis, collect information on disability accommodation needs of participants in the national air pollution training program

= Training Program Best Practices =

ADA/508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA/508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

Organizations that procure and offer training services should have a clear definition of an ADA/508 compliant training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities. The following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to ensure access for all:

* Create an ADA/508 Compliance Statement
* Gain a clear understanding of the requirements for ADA/508 compliance within the training program
* Designate an Accessibility Manager for your organization
* Define Key Performance Indicators (KPIs) for training accessibility
* Charge the Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

Example ADA/508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Training Services Procurement ==

=== General Procurement Requirements for Sponsors ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA/508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a checklist (note: create and link to this checklist here) with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA/508 requirements, and make training funding opportunities accessible to all.

=== Training Contract Requirements ===

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Powerpoint presentations and Word documents will be screened through and pass the [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]
* Training contractors will comply with and provide evidence of compliance to ADA/508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

=== Draft Contract Language ===

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

=== Reference Materials ===
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

== Training Event Planning and Registration ==

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should make on-site visits to meetings spaces and look for the following features when inspecting a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

== Training Content ==

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

=== Reference Materials ===
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

== Live Training Event Management ==

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

=== Reference Materials ===
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

== Post-Training Event Follow-Up ==

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

ADA/508 Compliance for the National Air Quality Training Program

2023-02-01T04:20:15Z

Zac: /* Introduction */

= Introduction =

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program prioritize accessibility for participants in the program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that the program provides people with disabilities equal access to training resources. This guide presents an ADA/508 Compliance strategy for the training program. The strategy is targeted to the participants in the National Air Quality Training Program who are developing training content, procuring training services, organizing training events, and teaching courses.

This guide presents a draft compliance plan and best practices for the primary components of the national training program. These components include training services procurement, training content, training event registration, live event management, and post-event follow-up. Associated with each of the components of the training program are requirements to ensure that people with disabilities have equal access to these training services. Mandatory (Level 1) and optional (Level 2) requirements present program managers with different levels of training access to consider when planning training events. Descriptions of these requirements are included below, and a checklist is provided to facilitate ADA/508 compliance in the training event planning process.

This guide also includes links to ADA/508 compliance resources for building knowledge on accessibility in the national air pollution training program.

= Draft ADA/508 Compliance Plan for the National Air Quality Training Program =

The JTC should implement the following steps to ensure that the national training program is providing equal access to all training resources and events.

# Create an ADA/508 compliance statement for the national training program
# Develop and reach consensus on an accessible training program plan across the JTC and training stakeholders
# Designate an Accessibility Manager to implement the plan, monitor plan compliance, and correct non-compliance issues
# Engage with an outside ADA/508 compliance subject matter expert to audit the JTC and national training program to identify how to best direct resources towards providing sufficient accommodations for the community
# Identify and offer training on ADA/508 compliance to EPA, MJO, and SLT training coordinators
# Define accessibility best practices for training event sponsors, and encourage annual reporting on the implementation of these best practices by sponsors
# Direct training providers who participate in the program, including NOWCC staff, to resources on creating and delivering accessible training content
# On an annual basis, collect information on disability accommodation needs of participants in the national air pollution training program

= Training Program Best Practices =

ADA/508 compliance best practices are categorized into the primary elements of a training program. While the tasks required for ADA/508 compliance are distributed to stakeholders in each of the different program elements (i.e., the contracting organization, trainers, or event hosts), ultimately it is the contracting organization's responsibility to define success and ensure compliance with the training program accessibility goals.

Organizations that procure and offer training services should have a clear definition of an ADA/508 compliant training program. Resources should be dedicated to identifying and tracking goals toward compliance, and polices should be put in place to correct non-conforming activities. The following organizational elements should be implemented by contracting organizations (i.e., SLT air programs, MJOs, and U.S. EPA) within the the national air pollution training program as part of their good-faith effort to ensure access to all:

* Create an ADA/508 Compliance Statement
* Gain a clear understanding of the requirements for ADA/508 compliance within the training program
* Designate an Accessibility Manager for your organization
* Define Key Performance Indicators (KPIs) for training accessibility
* Charge the Accessibility Manager with tracking the performance of the organization against the KPIs
* Implement procedures to identify and correct non-compliance and/or divergence from your organization's KPIs
* Implement procedures to field and respond to complaints about accessibility deficiencies in your organization's training program

Example ADA/508 Compliance Statement:

[Organization] is committed to ensuring equal access to training resources across all segments of our community

== Training Services Procurement ==

=== General Procurement Requirements for Sponsors ===

When procuring training services, ensure the following elements are included in procurement announcements:

* State the commitment of the funding agency to accommodating the needs of people with disabilities, and to ensuring equal access to training.
* Require training contractors to demonstrate a commitment ADA/508 compliance.
* Require training contractors to meet a minimum level of content and delivery accommodations (Level 1), and to make a good-faith effort at meeting more extensive accommodations (Level 2).
* Provide to contractors a checklist (note: create and link to this checklist here) with Level 1 and Level 2 disability accommodation requirements.
* Distribute procurement instruments (e.g., RFPs, RFQs, solicitations, contracts) in formats that comply with ADA/508 requirements, and make training funding opportunities accessible to all.

=== Training Contract Requirements ===

Contracts for training services should include basic requirements to ensure equal access to the content and services, including:

* Powerpoint presentations and Word documents will be screened through and pass the [https://support.microsoft.com/en-us/office/improve-accessibility-with-the-accessibility-checker-a16f6de0-2f39-4a2b-8bd8-5ad801426c7f#PickTab=Windows Microsoft Accessibility Checker]
* Training contractors will comply with and provide evidence of compliance to ADA/508 Level 1 access requirements
* Training contractors will make good faith efforts to comply with ADA/508 Level 2 access requirements

=== Draft Contract Language ===

Include the following language in training contracts to ensure that the training event is compliant with ADA/Section 508 requirements.

ADA/Section 508 Compliance

[https://www.access-board.gov/ict/ Section 508 of the Rehabilitation Act], as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. [https://www.dol.gov/general/topic/disability/ada#:~:text=The%20Americans%20with%20Disabilities%20Act,local%20government'%20programs%20and%20services. The Americans with Disabilities Act (ADA)] prohibits discrimination against people with disabilities in several areas, including employment, transportation, public accommodations, communications and access to state and local government' programs and services.

The Joint Training Committee (JTC) and participants in the National Air Pollution Training Program ("The Program") prioritize accessibility in The Program. The JTC, training event organizers, and training providers are expected to make good faith efforts to ensure that The Program adequately accommodates training participants with disabilities.

The Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21]) and WCAG 2.1 Quick Reference ([https://www.w3.org/WAI/WCAG21/quickref/ https://www.w3.org/WAI/WCAG21/quickref]) are resources to help training professionals comply with ADA and 508 Standards when developing web-based, online content. Section508.gov provides resources for creating accessible digital products, such as Word, Power Point, and PDF files ([https://www.section508.gov/create/ https://www.section508.gov/create/]).

The Contractor shall deliver work that complies with the Level 1 requirements and make a good faith effort to comply with Level 2 requirements as listed in the JTC Training Accessibility Guideline Checklist ([https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf https://www.ladco.org/wp-content/uploads/Training/JTC/ADA-508-Training-Guideline-Checklist-10Dec2021.pdf]).

=== Reference Materials ===
[https://www.section508.gov/buy/ Buy Accessible Products and Services]

== Training Event Planning and Registration ==

* Ensure registration portals meet ADA/508 requirements. Web-based registration should conform to the latest [https://www.w3.org/TR/WCAG21 WCAG].
* All web-based content with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* At a minimum, encourage training participants to request specific needs and provide contact information to make requests. Ideally, ask about specific disability accommodations such as physical, communication, or dietary restrictions
* Secure training venues for in-person trainings that are ADA compliant
* Training organizers should make on-site visits to meetings spaces and look for the following features when inspecting a meeting/event space:
** Visibility: Clear signage (identifying location and directions); well-lit meeting space and adjacent areas; projection screen visible from all seating (if using projection).
** Acoustics: Public address (PA) system; roving microphone; limit unnecessary background music; seating available near presenter for lip reading; availability of assistive listening devices; availability of a well-lit space if an interpreter is needed
** Mobility: Accessible parking near venue; proximity to bus stop; ramp and/or elevator access; accessible bathrooms; barrier-free pathways; wide doorways and aisles to accommodate wheelchairs/scooters; no loose cables across walking areas
** Technology: Electrical outlets in accessible seating areas to accommodate devices, laptops, etc.; extra space or work surfaces for participants that use assistive devices
** Service Animals: Comfortable space for service animals to rest during event; accessible toileting and watering facilities nearby

* Ensure that training venues for in-person trainings are easily accessed by ADA-compliant public transportation and lodging options

Example accessibility text for course registration (Level 1):

(Organization name) strives to host inclusive, accessible training events that enable all individuals, including individuals with disabilities, to engage fully with the instructor and course content. To request an accommodation or for inquiries about accessibility, please contact (name, email, phone) by (date).

To be respectful of those with allergies and environmental sensitivities, we ask that you please refrain from wearing strong fragrances to an in-person training event.

In addition to the Level 1 accessibility text, include the following example to include specific accommodation requirements from course participants (Level 2):

I will need the following accommodations in order to participate in this session:

• Assistive listening device
• Captioning
• Reserved front row seat
• Large print
• Advance copy of slides to be projected
• Wheelchair access
• Wheelchair access to working tables throughout room
• Service animal accommodations
• Scent-free room
• Lactation room
• Gender neutral bathroom
• Diet Restrictions. List: ________________________
• Other: ________________________

== Training Content ==

* Require that all training content is ADA/508 compliant
* All virtual training should use closed captions
* All streaming content during trainings should use captions
* Training materials should be provided in printed formats with at least 14 point, sans serif fonts (black text on white background) upon request

=== Reference Materials ===
* [https://www.section508.gov/create/ Create Accessible Digital Products (Word, Power Point, PDF)]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-word-quick-reference/ Eight Ways to Create a More Accessible Microsoft Word Document]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/microsoft-powerpoint-quick-reference/ Ten Ways to Create a More Accessible Microsoft PowerPoint Presentation]
* [https://www.okabletech.org/employment-services/oklahoma-works-access-for-all/fact-sheets-on-accessibility-issues/pdf-quick-ref/ Adobe PDF Accessibility Quick Reference Guide]
* [https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25 How To Make Your Power Point Presentation Accessible to the People with Disabilities]
* [https://ncdae.org/resources/cheatsheets/electronic-content.php Create Accessible Electronic Content]

== Live Training Event Management ==

* The physical training venue meets ADA requirements
* Classroom trainings should use microphones for all lectures and question/answer sessions
* If food is provided, advanced planning is made to accommodate dietary restrictions or accessible dining options
* If people are traveling to the event, accommodations are made for accessible lodging and transportation

==== Basic requirements of online training ====

* The online delivery platform (i.e., the webinar system) meets Web Content Accessibility Guidelines (WCAG: [https://www.w3.org/TR/WCAG21 https://www.w3.org/TR/WCAG21])
* The online delivery platform provides the option for viewers to enable automated closed captioning
* All streamed video content will use subtitles

==== Basic requirements of classroom training ====

* Instructors will use audio amplification when speaking to the participants

=== Reference Materials ===
* [https://www.ladco.org/wp-content/uploads/Training/JTC/Creating-Accessible-Courses-Live-training.pdf Creating Accessible Courses - Live Training (US EPA)]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]
* [https://www.section508.gov/create/accessible-meetings/ Create Accessible Meetings (Section508.gov)]

== Post-Training Event Follow-Up ==

* All web-based communications with information about the training event conforms to the latest [https://www.w3.org/TR/WCAG21 WCAG]
* Transcripts of all training materials are made available upon request

= Accessible Training Tools =

* [https://docs.google.com/document/d/1Dg-2ifyC0PgaVEaKydkAdTRXExYAswKdnnc3erfkjZk/edit?usp=sharing JTC Accessible Training Checklist]
* [https://www.ladco.org/wp-content/uploads/Training/JTC/adacompliance_checklist.pdf ADA Compliance Checklist for Virtual Trainings (US EPA)]
* [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Checklist for Creating an Accessible Meeting, Event, or Conference]

= Learn About Accessibility and 508 Compliance=

* [https://www.section508.gov/training-home/#Onlinetraining Section508.gov Online Training Resources]
* [https://www.amazon.com/Web-Everyone-Designing-Accessible-Experiences/dp/1933820977 A Web For Everyone]
* [https://aem.cast.org/ The National Center on Accessible Educational Materials]

= Online Resources on ADA Compliance =

* [https://www.w3.org/TR/WCAG21 Web Content Accessibility Guidelines (WCAG)] | [https://www.w3.org/WAI/WCAG21/quickref/ WCAG 2.1 Quick Reference]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/policy_procedures/index.php University of South Carolina Accessibility Policies and Procedures]
* [https://www.sc.edu/about/offices_and_divisions/digital-accessibility/guides_tutorials/index.php University of South Carolina Digital Accessibility Guides and Tutorials]
* [https://www.section508.gov U.S. Government Section 508 website]

= Tips for Presenters =
Here are some useful tips from [https://www.okabletech.org/wp-content/uploads/2017/08/Workforce-AccessibleMeetings.pdf Oklahoma Able Tech] for presenters to consider to enable access to live, classroom-taught training content.

* Face the audience when presenting so that those that read lips have a clear line of sight
* Repeat questions from the audience when there is not a microphone for audience members
* Describe visuals in your presentation
* Think about how you would describe a visual to someone over the telephone
* Use a microphone if available to avoid dead spots and poor audio quality
* Make slides, multimedia and handouts accessible to make the content easy to perceive and understand
* Speak at a medium rate so that interpreters, Communication Access Realtime Translation (CART) providers and listeners can keep up with speech
* Spell out acronyms when they are first used in print or digital material and when speaking
* Ask audience members to respond to questions in multiple ways, such as raising hands, nodding or speaking out
* Summarize responses to questions asked of the audience

Working with AWS Parallel Cluster

2022-02-23T21:06:59Z

Zac: /* AWS Parallel Cluster version 3 */

= AWS Parallel Cluster version 3 =

* [https://docs.aws.amazon.com/cli/latest/userguide/getting-started-install.html Install AWS-CLI]
* [https://docs.aws.amazon.com/parallelcluster/latest/ug/parallelcluster-version-3.html Parallel Cluster version 3]
* [https://docs.aws.amazon.com/parallelcluster/latest/ug/install.html Install Pcluster 3]

== Setting up a multi-instance cluster ==
* You can now configure pcluster to have multiple queues and compute instances in single cluster. This is a nice feature because it allows you to choose from different types of instances based in your job (e.g., memory vs compute optimized) or to choose instances based on spot availability.
* To decide which instances to put into your cluster use the [https://aws.amazon.com/ec2/spot/instance-advisor/ Amazon Spot Instance Advisor] to find instances that have a low frequency of interruption (< 5%). We found that instances that have >5% frequency of interruption don't perform well as spot instances. They either take too long to get into the queue, or they get kicked out of the queue too often. Use the Spot Instance Advisor to find several available instances that meet your needs within a region of interest. You should be pairing your instance search with the [https://aws.amazon.com/ec2/spot/pricing/ EC2 spot pricing table] to find less expensive options.
* After finding the region and instances that will meet your needs build your pcluster config file. See the LADCO modeling instance example below.
* [https://docs.aws.amazon.com/parallelcluster/latest/ug/cluster-configuration-file-v3.html Pcluster 3 YAML configuration file documentation]
== Modeling spot cluster config ==

A few key features of the this configuration
* It's configured to run in the us-east-2 region with the Amazon Linux 2 OS
* Head node is a c4.large instance with 40Gb of disk space
* The Slurm scheduler will control the MPI jobs on the cluster
* Computing configuration (Scheduling -> Compute Resources)
** There is 1 queue (slurmq1) with 3 compute instance options:
** r4.16xlarge - Memory optimized instance with 64 vCPUs, 488 Gb RAM, Intel Xeon E5-2686 v4 (Broadwell) processors
** m6g.16xlarge - General purpose instance with 64 vCPUs, 256 Gb RAM, AWS Graviton 2 processors
** c5.24xlarge - Compute optimized instance with 96 vCPUs, and 192 Gb RAM, Intel Xeon Scalable Processors (Cascade Lake)
** To access these different instances for a simulation, use a Slurm directive in your job script (note the connection of the --constraint directive to the ComputeResources -> Name in the config file):

#SBATCH --partition=slurmq1
#SBATCH --constraint="r416x"

* Data storage configuration
** A preconfigured "apps" disk is mounted to the cluster as the "/ladco" directory. This disk is based on a snapshot of an EBS volume that has scripts and software (all built on ALinux2) pre-loaded. We frequently save snapshots of our applications disk to save specific configurations. New clusters build off recent or newest apps snapshots
** Three types of "data" disks are mounted to the cluster under the "/data" directory:
** /data/ebs - [https://docs.aws.amazon.com/AWSEC2/latest/UserGuide/ebs-volumes.html Elastic block store (EBS)] provisioned volume with 1 Tb of space. As this is a provisioned disk you pay for the allocated storage regardless of how much is being used
** /data/efs - [https://aws.amazon.com/efs/ Elastic file system (EFS)] flexible volume that gets provisioned dynamically. You pay for what you use
** /data/lustre - [https://aws.amazon.com/fsx/lustre/ Flexible Lustre] volume with a mount point directly to an S3 bucket

Region: us-east-2
Image:
Os: alinux2 # alinux2 | centos7 | ubuntu1804 | ubuntu2004
HeadNode:
InstanceType: c4.large
Networking:
SubnetId: subnet-????????
ElasticIp: false # true|false|EIP-id
DisableSimultaneousMultithreading: false
Ssh:
KeyName: ????????
LocalStorage:
RootVolume:
Size: 40
Encrypted: false
DeleteOnTermination: true
Iam:
S3Access:
- BucketName: ????????
EnableWriteAccess: true
Scheduling:
Scheduler: slurm
SlurmSettings:
ScaledownIdletime: 15
SlurmQueues:
- Name: slurmq1 # slurm directive: -p slurmq1
CapacityType: SPOT
Networking:
SubnetIds:
- subnet-????????
PlacementGroup:
Enabled: True
ComputeResources:
- Name: r416x # slurm directive: -C "[r416x]"
DisableSimultaneousMultithreading: false
InstanceType: r4.16xlarge
MaxCount: 50
- Name: m6g16x # slurm directive: -C "[m6g16x]"
DisableSimultaneousMultithreading: false
InstanceType: m6g.16xlarge
MaxCount: 50
- Name: c524x # slurm directive: -C "[c524x]"
DisableSimultaneousMultithreading: false
InstanceType: c5.24xlarge
MaxCount: 50
SharedStorage:
- MountDir: /ladco
StorageType: Ebs
Name: appsvolume
EbsSettings:
Size: 120
SnapshotId: snap-????????
DeletionPolicy: Snapshot # Delete | Retain | Snapshot
- MountDir: /data/efs
StorageType: Efs
Name: dataefs
EfsSettings:
Encrypted: false # true
PerformanceMode: generalPurpose # generalPurpose | maxIO
ThroughputMode: bursting # bursting | provisioned
- MountDir: /data/ebs
StorageType: Ebs
Name: dataebs
EbsSettings:
VolumeType: sc1 # gp2 | gp3 | io1 | io2 | sc1 | st1 | standard
Size: 1000
Encrypted: false # true
DeletionPolicy: Delete
- MountDir: /data/lustre
StorageType: FsxLustre
Name: datalustre
FsxLustreSettings:
StorageCapacity: 2400 # 1200 | 2400| 3600
DeploymentType: SCRATCH_1 # PERSISTENT_1 | SCRATCH_1 | SCRATCH_2
ExportPath: s3://????????/lustre
ImportPath: s3://????????
AutoImportPolicy: NEW_CHANGED # NEW | NEW_CHANGED
StorageType: SSD # HDD | SSD
Monitoring:
DetailedMonitoring: false
Logs:
CloudWatch:
Enabled: true
RetentionInDays: 14
DeletionPolicy: Delete
Dashboards:
CloudWatch:
Enabled: true
CustomS3Bucket: ????????
Tags:
- Key: Name
Value: Feb22Pcluster

== Starting the cluster ==
Get familiar with the [https://docs.aws.amazon.com/parallelcluster/latest/ug/pcluster-v3.html pcluster commands]. Once your config file is set up, use this command to start a cluster called "my-cluster-name" in the us-west-1 region

pcluster create-cluster -c config.spot_us-west-1.pcluster3.22Feb2022.yaml -r us-west-1 -n my-cluster-name

Check the status of the build using:

pcluster list-clusters -r us-west-1

== Connecting to the cluster ==

Once you get a successful build, connect to the cluster with the pcluster ssh command:

pcluster ssh -n my-cluster-name -i ~/.awskeys/mykey.pem

You can also log into the AWS Console, go to the service EC2 and look up your instance. There is a connection button to find and ssh command if you prefer to use an SSH client like putty or a tradition ssh command from a Linux command line.

== Running jobs ==

= AWS Parallel Cluster version 2 =
* [https://docs.aws.amazon.com/cli/latest/userguide/cli-chap-install.html Install AWS-CLI]
* [https://aws.amazon.com/blogs/opensource/aws-parallelcluster/ Install Pcluster]
* Don't set the spot price. When you do not set a spot price, AWS will give you the [https://aws.amazon.com/blogs/compute/new-amazon-ec2-spot-pricing/ spot market price capped at the on-demand price]. Setting the spot price makes the instance more prone to being reclaimed and having your job terminated. As there is currently no functionality automatically enabled on EC2 instances for checkpoint/restart, losing an instance is a show-stopper for WRF production runs. For WRF MPI applications it's not worth playing the spot market if the tradeoff is instance reliability.
* Use the base alinux AMI for your version of pcluster; e.g., for v2.4.0 : https://github.com/aws/aws-parallelcluster/blob/v2.4.0/amis.txt
Configure the cluster with a config file:

== [[spot pcluster config]] ==

[aws]
aws_region_name = us-east-2

[cluster ladcospot]
vpc_settings = ladco
ebs_settings = data,input,apps
scheduler = slurm
master_instance_type = c4.large
compute_instance_type = r4.16xlarge
master_root_volume_size = 40
cluster_type = spot
base_os = alinux2
key_name = ******
s3_read_resource = arn:aws:s3:::ladco-backup/*
s3_read_write_resource = arn:aws:s3:::ladco-wrf/*
post_install = s3://ladco-backup/post_install_users.sh
disable_hyperthreading = true
custom_ami = ami-0c283443a1ebb5c17
max_queue_size = 100

# Create a 10 Tb cold storage I/O directory
[ebs data]
shared_dir = data
volume_type = sc1
volume_size = 10000
volume_iops = 1500
encrypted = false

# Attach an "apps" volume with pre-loaded software
[ebs apps]
shared_dir = ladco
ebs_volume_id = vol-*****

# Attach an "input" data volume with pre-loaded input data
[ebs input]
shared_dir = input
ebs_volume_id = vol-*****

[vpc public]
master_subnet_id = subnet-******
vpc_id = vpc-******

[global]
update_check = true
sanity_check = true
cluster_template = ladcospot

[aliases]
ssh = ssh -Y {CFN_USER}@{MASTER_IP} {ARGS}

== on demand pcluster config ==

[aws]
aws_region_name = us-east-2

[cluster ladcowrf]
vpc_settings = public
ebs_settings = ladcowrf
scheduler = sge
master_instance_type = m4.large
compute_instance_type = m5a.4xlarge
placement = cluster
placement_group = DYNAMIC
master_root_volume_size = 40
cluster_type = ondemand
base_os = alinux
key_name = *****
min_vcpus = 0
max_vcpus = 64
desired_vcpus = 0
# Base AMI for pcluster v2.1.0
custom_ami = ami-0381cb7486cdc973f

[ebs ladcowrf]
shared_dir = data
volume_type = gp2
volume_size = 10000
volume_iops = 1500
encrypted = false

[vpc public]
master_subnet_id = subnet-******
vpc_id = vpc-******

[global]
update_check = true
sanity_check = true
cluster_template = ladcowrf

[aliases]
ssh = ssh -Y {CFN_USER}@{MASTER_IP} {ARGS}

== Cluster Access ==

Start the cluster
pcluster create -c config.spot ladcospot

Log in to the cluster
pcluster ssh ladcospot -i {name of your AWS Key}

== Fault Tolerance ==

Script to monitor pcluster system logs for termination notice, and restart WRF.

#!/bin/bash
CASE=LADCO_2016_WRFv39_YNT_NAM
JSTART=2016095
wrk_dir=/data/apps/WRFV3.9.1/sims/LADCO_2016_WRFv39_YNT_NAM
while true
do
if [ -z $(curl -s http://169.254.169.254/latest/meta-data/spot/termination-time | grep -q .*T.*Z ) ]; then
echo "terminated"
break
else
echo "Still running fine"
sleep 3
fi
done
echo "Restarting WRF job"
#qsub -N WRF_rest $wrk_dir/wrapper_restart_wrf.csh $JSTART 6
~

Working with AWS Parallel Cluster

2022-02-23T20:58:45Z

Zac: /* Modeling spot cluster config */

= AWS Parallel Cluster version 3 =

* [https://docs.aws.amazon.com/cli/latest/userguide/getting-started-install.html Install AWS-CLI]
* [https://docs.aws.amazon.com/parallelcluster/latest/ug/parallelcluster-version-3.html Parallel Cluster version 3]
* [https://docs.aws.amazon.com/parallelcluster/latest/ug/install.html Install Pcluster 3]

== Setting up a multi-instance cluster ==
* You can now configure pcluster to have multiple queues and compute instances in single cluster. This is a nice feature because it allows you to choose from different types of instances based in your job (e.g., memory vs compute optimized) or to choose instances based on spot availability.
* To decide which instances to put into your cluster use the [https://aws.amazon.com/ec2/spot/instance-advisor/ Amazon Spot Instance Advisor] to find instances that have a low frequency of interruption (< 5%). We found that instances that have >5% frequency of interruption don't perform well as spot instances. They either take too long to get into the queue, or they get kicked out of the queue too often. Use the Spot Instance Advisor to find several available instances that meet your needs within a region of interest. You should be pairing your instance search with the [https://aws.amazon.com/ec2/spot/pricing/ EC2 spot pricing table] to find less expensive options.
* After finding the region and instances that will meet your needs build your pcluster config file. See the LADCO modeling instance example below.
* [https://docs.aws.amazon.com/parallelcluster/latest/ug/cluster-configuration-file-v3.html Pcluster 3 YAML configuration file documentation]
== Modeling spot cluster config ==

A few key features of the this configuration
* It's configured to run in the us-east-2 region with the Amazon Linux 2 OS
* Head node is a c4.large instance with 40Gb of disk space
* The Slurm scheduler will control the MPI jobs on the cluster
* Computing configuration (Scheduling -> Compute Resources)
** There is 1 queue (slurmq1) with 3 compute instance options:
** r4.16xlarge - Memory optimized instance with 64 vCPUs, 488 Gb RAM, Intel Xeon E5-2686 v4 (Broadwell) processors
** m6g.16xlarge - General purpose instance with 64 vCPUs, 256 Gb RAM, AWS Graviton 2 processors
** c5.24xlarge - Compute optimized instance with 96 vCPUs, and 192 Gb RAM, Intel Xeon Scalable Processors (Cascade Lake)
** To access these different instances for a simulation, use a Slurm directive in your job script (note the connection of the --constraint directive to the ComputeResources -> Name in the config file):

#SBATCH --partition=slurmq1
#SBATCH --constraint="r416x"

* Data storage configuration
** A preconfigured "apps" disk is mounted to the cluster as the "/ladco" directory. This disk is based on a snapshot of an EBS volume that has scripts and software (all built on ALinux2) pre-loaded. We frequently save snapshots of our applications disk to save specific configurations. New clusters build off recent or newest apps snapshots
** Three types of "data" disks are mounted to the cluster under the "/data" directory:
** /data/ebs - [https://docs.aws.amazon.com/AWSEC2/latest/UserGuide/ebs-volumes.html Elastic block store (EBS)] provisioned volume with 1 Tb of space. As this is a provisioned disk you pay for the allocated storage regardless of how much is being used
** /data/efs - [https://aws.amazon.com/efs/ Elastic file system (EFS)] flexible volume that gets provisioned dynamically. You pay for what you use
** /data/lustre - [https://aws.amazon.com/fsx/lustre/ Flexible Lustre] volume with a mount point directly to an S3 bucket

Region: us-east-2
Image:
Os: alinux2 # alinux2 | centos7 | ubuntu1804 | ubuntu2004
HeadNode:
InstanceType: c4.large
Networking:
SubnetId: subnet-????????
ElasticIp: false # true|false|EIP-id
DisableSimultaneousMultithreading: false
Ssh:
KeyName: ????????
LocalStorage:
RootVolume:
Size: 40
Encrypted: false
DeleteOnTermination: true
Iam:
S3Access:
- BucketName: ????????
EnableWriteAccess: true
Scheduling:
Scheduler: slurm
SlurmSettings:
ScaledownIdletime: 15
SlurmQueues:
- Name: slurmq1 # slurm directive: -p slurmq1
CapacityType: SPOT
Networking:
SubnetIds:
- subnet-????????
PlacementGroup:
Enabled: True
ComputeResources:
- Name: r416x # slurm directive: -C "[r416x]"
DisableSimultaneousMultithreading: false
InstanceType: r4.16xlarge
MaxCount: 50
- Name: m6g16x # slurm directive: -C "[m6g16x]"
DisableSimultaneousMultithreading: false
InstanceType: m6g.16xlarge
MaxCount: 50
- Name: c524x # slurm directive: -C "[c524x]"
DisableSimultaneousMultithreading: false
InstanceType: c5.24xlarge
MaxCount: 50
SharedStorage:
- MountDir: /ladco
StorageType: Ebs
Name: appsvolume
EbsSettings:
Size: 120
SnapshotId: snap-????????
DeletionPolicy: Snapshot # Delete | Retain | Snapshot
- MountDir: /data/efs
StorageType: Efs
Name: dataefs
EfsSettings:
Encrypted: false # true
PerformanceMode: generalPurpose # generalPurpose | maxIO
ThroughputMode: bursting # bursting | provisioned
- MountDir: /data/ebs
StorageType: Ebs
Name: dataebs
EbsSettings:
VolumeType: sc1 # gp2 | gp3 | io1 | io2 | sc1 | st1 | standard
Size: 1000
Encrypted: false # true
DeletionPolicy: Delete
- MountDir: /data/lustre
StorageType: FsxLustre
Name: datalustre
FsxLustreSettings:
StorageCapacity: 2400 # 1200 | 2400| 3600
DeploymentType: SCRATCH_1 # PERSISTENT_1 | SCRATCH_1 | SCRATCH_2
ExportPath: s3://????????/lustre
ImportPath: s3://????????
AutoImportPolicy: NEW_CHANGED # NEW | NEW_CHANGED
StorageType: SSD # HDD | SSD
Monitoring:
DetailedMonitoring: false
Logs:
CloudWatch:
Enabled: true
RetentionInDays: 14
DeletionPolicy: Delete
Dashboards:
CloudWatch:
Enabled: true
CustomS3Bucket: ????????
Tags:
- Key: Name
Value: Feb22Pcluster

= AWS Parallel Cluster version 2 =
* [https://docs.aws.amazon.com/cli/latest/userguide/cli-chap-install.html Install AWS-CLI]
* [https://aws.amazon.com/blogs/opensource/aws-parallelcluster/ Install Pcluster]
* Don't set the spot price. When you do not set a spot price, AWS will give you the [https://aws.amazon.com/blogs/compute/new-amazon-ec2-spot-pricing/ spot market price capped at the on-demand price]. Setting the spot price makes the instance more prone to being reclaimed and having your job terminated. As there is currently no functionality automatically enabled on EC2 instances for checkpoint/restart, losing an instance is a show-stopper for WRF production runs. For WRF MPI applications it's not worth playing the spot market if the tradeoff is instance reliability.
* Use the base alinux AMI for your version of pcluster; e.g., for v2.4.0 : https://github.com/aws/aws-parallelcluster/blob/v2.4.0/amis.txt
Configure the cluster with a config file:

== [[spot pcluster config]] ==

[aws]
aws_region_name = us-east-2

[cluster ladcospot]
vpc_settings = ladco
ebs_settings = data,input,apps
scheduler = slurm
master_instance_type = c4.large
compute_instance_type = r4.16xlarge
master_root_volume_size = 40
cluster_type = spot
base_os = alinux2
key_name = ******
s3_read_resource = arn:aws:s3:::ladco-backup/*
s3_read_write_resource = arn:aws:s3:::ladco-wrf/*
post_install = s3://ladco-backup/post_install_users.sh
disable_hyperthreading = true
custom_ami = ami-0c283443a1ebb5c17
max_queue_size = 100

# Create a 10 Tb cold storage I/O directory
[ebs data]
shared_dir = data
volume_type = sc1
volume_size = 10000
volume_iops = 1500
encrypted = false

# Attach an "apps" volume with pre-loaded software
[ebs apps]
shared_dir = ladco
ebs_volume_id = vol-*****

# Attach an "input" data volume with pre-loaded input data
[ebs input]
shared_dir = input
ebs_volume_id = vol-*****

[vpc public]
master_subnet_id = subnet-******
vpc_id = vpc-******

[global]
update_check = true
sanity_check = true
cluster_template = ladcospot

[aliases]
ssh = ssh -Y {CFN_USER}@{MASTER_IP} {ARGS}

== on demand pcluster config ==

[aws]
aws_region_name = us-east-2

[cluster ladcowrf]
vpc_settings = public
ebs_settings = ladcowrf
scheduler = sge
master_instance_type = m4.large
compute_instance_type = m5a.4xlarge
placement = cluster
placement_group = DYNAMIC
master_root_volume_size = 40
cluster_type = ondemand
base_os = alinux
key_name = *****
min_vcpus = 0
max_vcpus = 64
desired_vcpus = 0
# Base AMI for pcluster v2.1.0
custom_ami = ami-0381cb7486cdc973f

[ebs ladcowrf]
shared_dir = data
volume_type = gp2
volume_size = 10000
volume_iops = 1500
encrypted = false

[vpc public]
master_subnet_id = subnet-******
vpc_id = vpc-******

[global]
update_check = true
sanity_check = true
cluster_template = ladcowrf

[aliases]
ssh = ssh -Y {CFN_USER}@{MASTER_IP} {ARGS}

== Cluster Access ==

Start the cluster
pcluster create -c config.spot ladcospot

Log in to the cluster
pcluster ssh ladcospot -i {name of your AWS Key}

== Fault Tolerance ==

Script to monitor pcluster system logs for termination notice, and restart WRF.

#!/bin/bash
CASE=LADCO_2016_WRFv39_YNT_NAM
JSTART=2016095
wrk_dir=/data/apps/WRFV3.9.1/sims/LADCO_2016_WRFv39_YNT_NAM
while true
do
if [ -z $(curl -s http://169.254.169.254/latest/meta-data/spot/termination-time | grep -q .*T.*Z ) ]; then
echo "terminated"
break
else
echo "Still running fine"
sleep 3
fi
done
echo "Restarting WRF job"
#qsub -N WRF_rest $wrk_dir/wrapper_restart_wrf.csh $JSTART 6
~

Working with AWS Parallel Cluster

2022-02-23T20:00:23Z

Zac: /* Modeling spot cluster config */

= AWS Parallel Cluster version 3 =

* [https://docs.aws.amazon.com/cli/latest/userguide/getting-started-install.html Install AWS-CLI]
* [https://docs.aws.amazon.com/parallelcluster/latest/ug/parallelcluster-version-3.html Parallel Cluster version 3]
* [https://docs.aws.amazon.com/parallelcluster/latest/ug/install.html Install Pcluster 3]

== Setting up a multi-instance cluster ==
* You can now configure pcluster to have multiple queues and compute instances in single cluster. This is a nice feature because it allows you to choose from different types of instances based in your job (e.g., memory vs compute optimized) or to choose instances based on spot availability.
* To decide which instances to put into your cluster use the [https://aws.amazon.com/ec2/spot/instance-advisor/ Amazon Spot Instance Advisor] to find instances that have a low frequency of interruption (< 5%). We found that instances that have >5% frequency of interruption don't perform well as spot instances. They either take too long to get into the queue, or they get kicked out of the queue too often. Use the Spot Instance Advisor to find several available instances that meet your needs within a region of interest. You should be pairing your instance search with the [https://aws.amazon.com/ec2/spot/pricing/ EC2 spot pricing table] to find less expensive options.
* After finding the region and instances that will meet your needs build your pcluster config file. See the LADCO modeling instance example below.
* [https://docs.aws.amazon.com/parallelcluster/latest/ug/cluster-configuration-file-v3.html Pcluster 3 YAML configuration file documentation]
== Modeling spot cluster config ==

A few key features of the this configuration
* It's configured to run in the us-east-2 region with the Amazon Linux 2 OS
* Head node is a c4.large instance with 40Gb of disk space
* The Slurm scheduler will control the MPI jobs on the cluster
* Computing configuration (Scheduling -> Compute Resources)
** There is 1 queue (slurmq1) with 3 compute instance options:
** r4.16xlarge - Memory optimized instance with 64 vCPUs, 488 Gb RAM, Intel Xeon E5-2686 v4 (Broadwell) processors
** m6g.16xlarge - General purpose instance with 64 vCPUs, 256 Gb RAM, AWS Graviton 2 processors
** c5.24xlarge - Compute optimized instance with 96 vCPUs, and 192 Gb RAM, Intel Xeon Scalable Processors (Cascade Lake)
** To access these different instances for a simulation, use a Slurm directive in your job script:

#SBATCH --partition=slurmq1
#SBATCH --constraint="r416x"

* Data storage configuration
** A preconfigured "apps" disk is mounted to the cluster as the "/ladco" directory. This disk is based on a snapshot of an EBS volume that has scripts and software (all built on ALinux2) pre-loaded. We frequently save snapshots of our applications disk to save specific configurations. New clusters build off recent or newest apps snapshots
** Three types of "data" disks are mounted to the cluster under the "/data" directory:
** /data/ebs - [https://docs.aws.amazon.com/AWSEC2/latest/UserGuide/ebs-volumes.html Elastic block store (EBS)] provisioned volume with 1 Tb of space. As this is a provisioned disk you pay for the allocated storage regardless of how much is being used
** /data/efs - [https://aws.amazon.com/efs/ Elastic file system (EFS)] flexible volume that gets provisioned dynamically. You pay for what you use
** /data/lustre - [https://aws.amazon.com/fsx/lustre/ Flexible Lustre] volume with a mount point directly to an S3 bucket

Region: us-east-2
Image:
Os: alinux2 # alinux2 | centos7 | ubuntu1804 | ubuntu2004
HeadNode:
InstanceType: c4.large
Networking:
SubnetId: subnet-????????
ElasticIp: false # true|false|EIP-id
DisableSimultaneousMultithreading: false
Ssh:
KeyName: ????????
LocalStorage:
RootVolume:
Size: 40
Encrypted: false
DeleteOnTermination: true
Iam:
S3Access:
- BucketName: ????????
EnableWriteAccess: true
Scheduling:
Scheduler: slurm
SlurmSettings:
ScaledownIdletime: 15
SlurmQueues:
- Name: slurmq1 # slurm directive: -p slurmq1
CapacityType: SPOT
Networking:
SubnetIds:
- subnet-????????
PlacementGroup:
Enabled: True
ComputeResources:
- Name: r416x # slurm directive: -C "[r416x]"
DisableSimultaneousMultithreading: false
InstanceType: r4.16xlarge
MaxCount: 50
- Name: m6g16x # slurm directive: -C "[m6g16x]"
DisableSimultaneousMultithreading: false
InstanceType: m6g.16xlarge
MaxCount: 50
- Name: c524x # slurm directive: -C "[c524x]"
DisableSimultaneousMultithreading: false
InstanceType: c5.24xlarge
MaxCount: 50
SharedStorage:
- MountDir: /ladco
StorageType: Ebs
Name: appsvolume
EbsSettings:
Size: 120
SnapshotId: snap-????????
DeletionPolicy: Snapshot # Delete | Retain | Snapshot
- MountDir: /data/efs
StorageType: Efs
Name: dataefs
EfsSettings:
Encrypted: false # true
PerformanceMode: generalPurpose # generalPurpose | maxIO
ThroughputMode: bursting # bursting | provisioned
- MountDir: /data/ebs
StorageType: Ebs
Name: dataebs
EbsSettings:
VolumeType: sc1 # gp2 | gp3 | io1 | io2 | sc1 | st1 | standard
Size: 1000
Encrypted: false # true
DeletionPolicy: Delete
- MountDir: /data/lustre
StorageType: FsxLustre
Name: datalustre
FsxLustreSettings:
StorageCapacity: 2400 # 1200 | 2400| 3600
DeploymentType: SCRATCH_1 # PERSISTENT_1 | SCRATCH_1 | SCRATCH_2
ExportPath: s3://????????/lustre
ImportPath: s3://????????
AutoImportPolicy: NEW_CHANGED # NEW | NEW_CHANGED
StorageType: SSD # HDD | SSD
Monitoring:
DetailedMonitoring: false
Logs:
CloudWatch:
Enabled: true
RetentionInDays: 14
DeletionPolicy: Delete
Dashboards:
CloudWatch:
Enabled: true
CustomS3Bucket: ????????
Tags:
- Key: Name
Value: Feb22Pcluster

= AWS Parallel Cluster version 2 =
* [https://docs.aws.amazon.com/cli/latest/userguide/cli-chap-install.html Install AWS-CLI]
* [https://aws.amazon.com/blogs/opensource/aws-parallelcluster/ Install Pcluster]
* Don't set the spot price. When you do not set a spot price, AWS will give you the [https://aws.amazon.com/blogs/compute/new-amazon-ec2-spot-pricing/ spot market price capped at the on-demand price]. Setting the spot price makes the instance more prone to being reclaimed and having your job terminated. As there is currently no functionality automatically enabled on EC2 instances for checkpoint/restart, losing an instance is a show-stopper for WRF production runs. For WRF MPI applications it's not worth playing the spot market if the tradeoff is instance reliability.
* Use the base alinux AMI for your version of pcluster; e.g., for v2.4.0 : https://github.com/aws/aws-parallelcluster/blob/v2.4.0/amis.txt
Configure the cluster with a config file:

== [[spot pcluster config]] ==

[aws]
aws_region_name = us-east-2

[cluster ladcospot]
vpc_settings = ladco
ebs_settings = data,input,apps
scheduler = slurm
master_instance_type = c4.large
compute_instance_type = r4.16xlarge
master_root_volume_size = 40
cluster_type = spot
base_os = alinux2
key_name = ******
s3_read_resource = arn:aws:s3:::ladco-backup/*
s3_read_write_resource = arn:aws:s3:::ladco-wrf/*
post_install = s3://ladco-backup/post_install_users.sh
disable_hyperthreading = true
custom_ami = ami-0c283443a1ebb5c17
max_queue_size = 100

# Create a 10 Tb cold storage I/O directory
[ebs data]
shared_dir = data
volume_type = sc1
volume_size = 10000
volume_iops = 1500
encrypted = false

# Attach an "apps" volume with pre-loaded software
[ebs apps]
shared_dir = ladco
ebs_volume_id = vol-*****

# Attach an "input" data volume with pre-loaded input data
[ebs input]
shared_dir = input
ebs_volume_id = vol-*****

[vpc public]
master_subnet_id = subnet-******
vpc_id = vpc-******

[global]
update_check = true
sanity_check = true
cluster_template = ladcospot

[aliases]
ssh = ssh -Y {CFN_USER}@{MASTER_IP} {ARGS}

== on demand pcluster config ==

[aws]
aws_region_name = us-east-2

[cluster ladcowrf]
vpc_settings = public
ebs_settings = ladcowrf
scheduler = sge
master_instance_type = m4.large
compute_instance_type = m5a.4xlarge
placement = cluster
placement_group = DYNAMIC
master_root_volume_size = 40
cluster_type = ondemand
base_os = alinux
key_name = *****
min_vcpus = 0
max_vcpus = 64
desired_vcpus = 0
# Base AMI for pcluster v2.1.0
custom_ami = ami-0381cb7486cdc973f

[ebs ladcowrf]
shared_dir = data
volume_type = gp2
volume_size = 10000
volume_iops = 1500
encrypted = false

[vpc public]
master_subnet_id = subnet-******
vpc_id = vpc-******

[global]
update_check = true
sanity_check = true
cluster_template = ladcowrf

[aliases]
ssh = ssh -Y {CFN_USER}@{MASTER_IP} {ARGS}

== Cluster Access ==

Start the cluster
pcluster create -c config.spot ladcospot

Log in to the cluster
pcluster ssh ladcospot -i {name of your AWS Key}

== Fault Tolerance ==

Script to monitor pcluster system logs for termination notice, and restart WRF.

#!/bin/bash
CASE=LADCO_2016_WRFv39_YNT_NAM
JSTART=2016095
wrk_dir=/data/apps/WRFV3.9.1/sims/LADCO_2016_WRFv39_YNT_NAM
while true
do
if [ -z $(curl -s http://169.254.169.254/latest/meta-data/spot/termination-time | grep -q .*T.*Z ) ]; then
echo "terminated"
break
else
echo "Still running fine"
sleep 3
fi
done
echo "Restarting WRF job"
#qsub -N WRF_rest $wrk_dir/wrapper_restart_wrf.csh $JSTART 6
~

Working with AWS Parallel Cluster

2022-02-23T19:57:58Z

Zac: /* Modeling spot cluster config */

= AWS Parallel Cluster version 3 =

* [https://docs.aws.amazon.com/cli/latest/userguide/getting-started-install.html Install AWS-CLI]
* [https://docs.aws.amazon.com/parallelcluster/latest/ug/parallelcluster-version-3.html Parallel Cluster version 3]
* [https://docs.aws.amazon.com/parallelcluster/latest/ug/install.html Install Pcluster 3]

== Setting up a multi-instance cluster ==
* You can now configure pcluster to have multiple queues and compute instances in single cluster. This is a nice feature because it allows you to choose from different types of instances based in your job (e.g., memory vs compute optimized) or to choose instances based on spot availability.
* To decide which instances to put into your cluster use the [https://aws.amazon.com/ec2/spot/instance-advisor/ Amazon Spot Instance Advisor] to find instances that have a low frequency of interruption (< 5%). We found that instances that have >5% frequency of interruption don't perform well as spot instances. They either take too long to get into the queue, or they get kicked out of the queue too often. Use the Spot Instance Advisor to find several available instances that meet your needs within a region of interest. You should be pairing your instance search with the [https://aws.amazon.com/ec2/spot/pricing/ EC2 spot pricing table] to find less expensive options.
* After finding the region and instances that will meet your needs build your pcluster config file. See the LADCO modeling instance example below.
* [https://docs.aws.amazon.com/parallelcluster/latest/ug/cluster-configuration-file-v3.html Pcluster 3 YAML configuration file documentation]
== Modeling spot cluster config ==

A few key features of the this configuration
* It's configured to run in the us-east-2 region with the Amazon Linux 2 OS
* Head node is a c4.large instance with 40Gb of disk space
* The Slurm scheduler will control the MPI jobs on the cluster
* Computing configuration (Scheduling -> Compute Resources)
** There is 1 queue (slurmq1) with 3 compute instance options:
** r4.16xlarge - Memory optimized instance with 64 vCPUs, 488 Gb RAM, Intel Xeon E5-2686 v4 (Broadwell) processors
** m6g.16xlarge - General purpose instance with 64 vCPUs, 256 Gb RAM, AWS Graviton 2 processors
** c5.24xlarge - Compute optimized instance with 96 vCPUs, and 192 Gb RAM, Intel Xeon Scalable Processors (Cascade Lake)
* Data storage configuration
** A preconfigured "apps" disk is mounted to the cluster as the "/ladco" directory. This disk is based on a snapshot of an EBS volume that has scripts and software (all built on ALinux2) pre-loaded. We frequently save snapshots of our applications disk to save specific configurations. New clusters build off recent or newest apps snapshots
** Three types of "data" disks are mounted to the cluster under the "/data" directory:
** /data/ebs - [https://docs.aws.amazon.com/AWSEC2/latest/UserGuide/ebs-volumes.html Elastic block store (EBS)] provisioned volume with 1 Tb of space. As this is a provisioned disk you pay for the allocated storage regardless of how much is being used
** /data/efs - [https://aws.amazon.com/efs/ Elastic file system (EFS)] flexible volume that gets provisioned dynamically. You pay for what you use
** /data/lustre - [https://aws.amazon.com/fsx/lustre/ Flexible Lustre] volume with a mount point directly to an S3 bucket

Region: us-east-2
Image:
Os: alinux2 # alinux2 | centos7 | ubuntu1804 | ubuntu2004
HeadNode:
InstanceType: c4.large
Networking:
SubnetId: subnet-????????
ElasticIp: false # true|false|EIP-id
DisableSimultaneousMultithreading: false
Ssh:
KeyName: ????????
LocalStorage:
RootVolume:
Size: 40
Encrypted: false
DeleteOnTermination: true
Iam:
S3Access:
- BucketName: ????????
EnableWriteAccess: true
Scheduling:
Scheduler: slurm
SlurmSettings:
ScaledownIdletime: 15
SlurmQueues:
- Name: slurmq1 # slurm directive: -p slurmq1
CapacityType: SPOT
Networking:
SubnetIds:
- subnet-????????
PlacementGroup:
Enabled: True
ComputeResources:
- Name: r416x # slurm directive: -C "[r416x]"
DisableSimultaneousMultithreading: false
InstanceType: r4.16xlarge
MaxCount: 50
- Name: m6g16x # slurm directive: -C "[m6g16x]"
DisableSimultaneousMultithreading: false
InstanceType: m6g.16xlarge
MaxCount: 50
- Name: c524x # slurm directive: -C "[c524x]"
DisableSimultaneousMultithreading: false
InstanceType: c5.24xlarge
MaxCount: 50
SharedStorage:
- MountDir: /ladco
StorageType: Ebs
Name: appsvolume
EbsSettings:
Size: 120
SnapshotId: snap-????????
DeletionPolicy: Snapshot # Delete | Retain | Snapshot
- MountDir: /data/efs
StorageType: Efs
Name: dataefs
EfsSettings:
Encrypted: false # true
PerformanceMode: generalPurpose # generalPurpose | maxIO
ThroughputMode: bursting # bursting | provisioned
- MountDir: /data/ebs
StorageType: Ebs
Name: dataebs
EbsSettings:
VolumeType: sc1 # gp2 | gp3 | io1 | io2 | sc1 | st1 | standard
Size: 1000
Encrypted: false # true
DeletionPolicy: Delete
- MountDir: /data/lustre
StorageType: FsxLustre
Name: datalustre
FsxLustreSettings:
StorageCapacity: 2400 # 1200 | 2400| 3600
DeploymentType: SCRATCH_1 # PERSISTENT_1 | SCRATCH_1 | SCRATCH_2
ExportPath: s3://????????/lustre
ImportPath: s3://????????
AutoImportPolicy: NEW_CHANGED # NEW | NEW_CHANGED
StorageType: SSD # HDD | SSD
Monitoring:
DetailedMonitoring: false
Logs:
CloudWatch:
Enabled: true
RetentionInDays: 14
DeletionPolicy: Delete
Dashboards:
CloudWatch:
Enabled: true
CustomS3Bucket: ????????
Tags:
- Key: Name
Value: Feb22Pcluster

= AWS Parallel Cluster version 2 =
* [https://docs.aws.amazon.com/cli/latest/userguide/cli-chap-install.html Install AWS-CLI]
* [https://aws.amazon.com/blogs/opensource/aws-parallelcluster/ Install Pcluster]
* Don't set the spot price. When you do not set a spot price, AWS will give you the [https://aws.amazon.com/blogs/compute/new-amazon-ec2-spot-pricing/ spot market price capped at the on-demand price]. Setting the spot price makes the instance more prone to being reclaimed and having your job terminated. As there is currently no functionality automatically enabled on EC2 instances for checkpoint/restart, losing an instance is a show-stopper for WRF production runs. For WRF MPI applications it's not worth playing the spot market if the tradeoff is instance reliability.
* Use the base alinux AMI for your version of pcluster; e.g., for v2.4.0 : https://github.com/aws/aws-parallelcluster/blob/v2.4.0/amis.txt
Configure the cluster with a config file:

== [[spot pcluster config]] ==

[aws]
aws_region_name = us-east-2

[cluster ladcospot]
vpc_settings = ladco
ebs_settings = data,input,apps
scheduler = slurm
master_instance_type = c4.large
compute_instance_type = r4.16xlarge
master_root_volume_size = 40
cluster_type = spot
base_os = alinux2
key_name = ******
s3_read_resource = arn:aws:s3:::ladco-backup/*
s3_read_write_resource = arn:aws:s3:::ladco-wrf/*
post_install = s3://ladco-backup/post_install_users.sh
disable_hyperthreading = true
custom_ami = ami-0c283443a1ebb5c17
max_queue_size = 100

# Create a 10 Tb cold storage I/O directory
[ebs data]
shared_dir = data
volume_type = sc1
volume_size = 10000
volume_iops = 1500
encrypted = false

# Attach an "apps" volume with pre-loaded software
[ebs apps]
shared_dir = ladco
ebs_volume_id = vol-*****

# Attach an "input" data volume with pre-loaded input data
[ebs input]
shared_dir = input
ebs_volume_id = vol-*****

[vpc public]
master_subnet_id = subnet-******
vpc_id = vpc-******

[global]
update_check = true
sanity_check = true
cluster_template = ladcospot

[aliases]
ssh = ssh -Y {CFN_USER}@{MASTER_IP} {ARGS}

== on demand pcluster config ==

[aws]
aws_region_name = us-east-2

[cluster ladcowrf]
vpc_settings = public
ebs_settings = ladcowrf
scheduler = sge
master_instance_type = m4.large
compute_instance_type = m5a.4xlarge
placement = cluster
placement_group = DYNAMIC
master_root_volume_size = 40
cluster_type = ondemand
base_os = alinux
key_name = *****
min_vcpus = 0
max_vcpus = 64
desired_vcpus = 0
# Base AMI for pcluster v2.1.0
custom_ami = ami-0381cb7486cdc973f

[ebs ladcowrf]
shared_dir = data
volume_type = gp2
volume_size = 10000
volume_iops = 1500
encrypted = false

[vpc public]
master_subnet_id = subnet-******
vpc_id = vpc-******

[global]
update_check = true
sanity_check = true
cluster_template = ladcowrf

[aliases]
ssh = ssh -Y {CFN_USER}@{MASTER_IP} {ARGS}

== Cluster Access ==

Start the cluster
pcluster create -c config.spot ladcospot

Log in to the cluster
pcluster ssh ladcospot -i {name of your AWS Key}

== Fault Tolerance ==

Script to monitor pcluster system logs for termination notice, and restart WRF.

#!/bin/bash
CASE=LADCO_2016_WRFv39_YNT_NAM
JSTART=2016095
wrk_dir=/data/apps/WRFV3.9.1/sims/LADCO_2016_WRFv39_YNT_NAM
while true
do
if [ -z $(curl -s http://169.254.169.254/latest/meta-data/spot/termination-time | grep -q .*T.*Z ) ]; then
echo "terminated"
break
else
echo "Still running fine"
sleep 3
fi
done
echo "Restarting WRF job"
#qsub -N WRF_rest $wrk_dir/wrapper_restart_wrf.csh $JSTART 6
~

Working with AWS Parallel Cluster

2022-02-23T19:37:57Z

Zac: /* Modeling spot cluster config */

= AWS Parallel Cluster version 3 =

* [https://docs.aws.amazon.com/cli/latest/userguide/getting-started-install.html Install AWS-CLI]
* [https://docs.aws.amazon.com/parallelcluster/latest/ug/parallelcluster-version-3.html Parallel Cluster version 3]
* [https://docs.aws.amazon.com/parallelcluster/latest/ug/install.html Install Pcluster 3]

== Setting up a multi-instance cluster ==
* You can now configure pcluster to have multiple queues and compute instances in single cluster. This is a nice feature because it allows you to choose from different types of instances based in your job (e.g., memory vs compute optimized) or to choose instances based on spot availability.
* To decide which instances to put into your cluster use the [https://aws.amazon.com/ec2/spot/instance-advisor/ Amazon Spot Instance Advisor] to find instances that have a low frequency of interruption (< 5%). We found that instances that have >5% frequency of interruption don't perform well as spot instances. They either take too long to get into the queue, or they get kicked out of the queue too often. Use the Spot Instance Advisor to find several available instances that meet your needs within a region of interest. You should be pairing your instance search with the [https://aws.amazon.com/ec2/spot/pricing/ EC2 spot pricing table] to find less expensive options.
* After finding the region and instances that will meet your needs build your pcluster config file. See the LADCO modeling instance example below.
* [https://docs.aws.amazon.com/parallelcluster/latest/ug/cluster-configuration-file-v3.html Pcluster 3 YAML configuration file documentation]
== Modeling spot cluster config ==
Region: us-east-2
Image:
Os: alinux2 # alinux2 | centos7 | ubuntu1804 | ubuntu2004
HeadNode:
InstanceType: c4.large
Networking:
SubnetId: subnet-34d14e4e
ElasticIp: false # true|false|EIP-id
DisableSimultaneousMultithreading: false
Ssh:
KeyName: LADCO WRF
LocalStorage:
RootVolume:
Size: 40
Encrypted: false
DeleteOnTermination: true
Iam:
S3Access:
- BucketName: ladco-backup
EnableWriteAccess: true
Scheduling:
Scheduler: slurm
SlurmSettings:
ScaledownIdletime: 15
SlurmQueues:
- Name: slurmq1 # slurm directive: -p slurmq1
CapacityType: SPOT
Networking:
SubnetIds:
- subnet-34d14e4e
PlacementGroup:
Enabled: True
ComputeResources:
- Name: r416x # slurm directive: -C "[r416x]"
DisableSimultaneousMultithreading: false
InstanceType: r4.16xlarge
MaxCount: 50
- Name: m6g16x # slurm directive: -C "[m6g16x]"
DisableSimultaneousMultithreading: false
InstanceType: m6g.16xlarge
MaxCount: 50
- Name: c524x # slurm directive: -C "[c524x]"
DisableSimultaneousMultithreading: false
InstanceType: c5.24xlarge
MaxCount: 50
SharedStorage:
- MountDir: /ladco
StorageType: Ebs
Name: appsvolume
EbsSettings:
Size: 120
SnapshotId: snap-06867f5ffff3ed579
DeletionPolicy: Snapshot # Delete | Retain | Snapshot
- MountDir: /data/efs
StorageType: Efs
Name: dataefs
EfsSettings:
Encrypted: false # true
PerformanceMode: generalPurpose # generalPurpose | maxIO
ThroughputMode: bursting # bursting | provisioned
- MountDir: /data/ebs
StorageType: Ebs
Name: dataebs
EbsSettings:
VolumeType: sc1 # gp2 | gp3 | io1 | io2 | sc1 | st1 | standard
Size: 1000
Encrypted: false # true
DeletionPolicy: Delete
- MountDir: /data/lustre
StorageType: FsxLustre
Name: datalustre
FsxLustreSettings:
StorageCapacity: 2400 # 1200 | 2400| 3600
DeploymentType: SCRATCH_1 # PERSISTENT_1 | SCRATCH_1 | SCRATCH_2
ExportPath: s3://ladco-backup/lustre
ImportPath: s3://ladco-backup
AutoImportPolicy: NEW_CHANGED # NEW | NEW_CHANGED
StorageType: SSD # HDD | SSD
Monitoring:
DetailedMonitoring: false
Logs:
CloudWatch:
Enabled: true
RetentionInDays: 14
DeletionPolicy: Delete
Dashboards:
CloudWatch:
Enabled: true
CustomS3Bucket: ladco-backup
Tags:
- Key: Name
Value: Feb22Pcluster

= AWS Parallel Cluster version 2 =
* [https://docs.aws.amazon.com/cli/latest/userguide/cli-chap-install.html Install AWS-CLI]
* [https://aws.amazon.com/blogs/opensource/aws-parallelcluster/ Install Pcluster]
* Don't set the spot price. When you do not set a spot price, AWS will give you the [https://aws.amazon.com/blogs/compute/new-amazon-ec2-spot-pricing/ spot market price capped at the on-demand price]. Setting the spot price makes the instance more prone to being reclaimed and having your job terminated. As there is currently no functionality automatically enabled on EC2 instances for checkpoint/restart, losing an instance is a show-stopper for WRF production runs. For WRF MPI applications it's not worth playing the spot market if the tradeoff is instance reliability.
* Use the base alinux AMI for your version of pcluster; e.g., for v2.4.0 : https://github.com/aws/aws-parallelcluster/blob/v2.4.0/amis.txt
Configure the cluster with a config file:

== [[spot pcluster config]] ==

[aws]
aws_region_name = us-east-2

[cluster ladcospot]
vpc_settings = ladco
ebs_settings = data,input,apps
scheduler = slurm
master_instance_type = c4.large
compute_instance_type = r4.16xlarge
master_root_volume_size = 40
cluster_type = spot
base_os = alinux2
key_name = ******
s3_read_resource = arn:aws:s3:::ladco-backup/*
s3_read_write_resource = arn:aws:s3:::ladco-wrf/*
post_install = s3://ladco-backup/post_install_users.sh
disable_hyperthreading = true
custom_ami = ami-0c283443a1ebb5c17
max_queue_size = 100

# Create a 10 Tb cold storage I/O directory
[ebs data]
shared_dir = data
volume_type = sc1
volume_size = 10000
volume_iops = 1500
encrypted = false

# Attach an "apps" volume with pre-loaded software
[ebs apps]
shared_dir = ladco
ebs_volume_id = vol-*****

# Attach an "input" data volume with pre-loaded input data
[ebs input]
shared_dir = input
ebs_volume_id = vol-*****

[vpc public]
master_subnet_id = subnet-******
vpc_id = vpc-******

[global]
update_check = true
sanity_check = true
cluster_template = ladcospot

[aliases]
ssh = ssh -Y {CFN_USER}@{MASTER_IP} {ARGS}

== on demand pcluster config ==

[aws]
aws_region_name = us-east-2

[cluster ladcowrf]
vpc_settings = public
ebs_settings = ladcowrf
scheduler = sge
master_instance_type = m4.large
compute_instance_type = m5a.4xlarge
placement = cluster
placement_group = DYNAMIC
master_root_volume_size = 40
cluster_type = ondemand
base_os = alinux
key_name = *****
min_vcpus = 0
max_vcpus = 64
desired_vcpus = 0
# Base AMI for pcluster v2.1.0
custom_ami = ami-0381cb7486cdc973f

[ebs ladcowrf]
shared_dir = data
volume_type = gp2
volume_size = 10000
volume_iops = 1500
encrypted = false

[vpc public]
master_subnet_id = subnet-******
vpc_id = vpc-******

[global]
update_check = true
sanity_check = true
cluster_template = ladcowrf

[aliases]
ssh = ssh -Y {CFN_USER}@{MASTER_IP} {ARGS}

== Cluster Access ==

Start the cluster
pcluster create -c config.spot ladcospot

Log in to the cluster
pcluster ssh ladcospot -i {name of your AWS Key}

== Fault Tolerance ==

Script to monitor pcluster system logs for termination notice, and restart WRF.

#!/bin/bash
CASE=LADCO_2016_WRFv39_YNT_NAM
JSTART=2016095
wrk_dir=/data/apps/WRFV3.9.1/sims/LADCO_2016_WRFv39_YNT_NAM
while true
do
if [ -z $(curl -s http://169.254.169.254/latest/meta-data/spot/termination-time | grep -q .*T.*Z ) ]; then
echo "terminated"
break
else
echo "Still running fine"
sleep 3
fi
done
echo "Restarting WRF job"
#qsub -N WRF_rest $wrk_dir/wrapper_restart_wrf.csh $JSTART 6
~

Working with AWS Parallel Cluster

2022-02-23T19:37:22Z

Zac: /* AWS Parallel Cluster version 3 */

= AWS Parallel Cluster version 3 =

* [https://docs.aws.amazon.com/cli/latest/userguide/getting-started-install.html Install AWS-CLI]
* [https://docs.aws.amazon.com/parallelcluster/latest/ug/parallelcluster-version-3.html Parallel Cluster version 3]
* [https://docs.aws.amazon.com/parallelcluster/latest/ug/install.html Install Pcluster 3]

== Setting up a multi-instance cluster ==
* You can now configure pcluster to have multiple queues and compute instances in single cluster. This is a nice feature because it allows you to choose from different types of instances based in your job (e.g., memory vs compute optimized) or to choose instances based on spot availability.
* To decide which instances to put into your cluster use the [https://aws.amazon.com/ec2/spot/instance-advisor/ Amazon Spot Instance Advisor] to find instances that have a low frequency of interruption (< 5%). We found that instances that have >5% frequency of interruption don't perform well as spot instances. They either take too long to get into the queue, or they get kicked out of the queue too often. Use the Spot Instance Advisor to find several available instances that meet your needs within a region of interest. You should be pairing your instance search with the [https://aws.amazon.com/ec2/spot/pricing/ EC2 spot pricing table] to find less expensive options.
* After finding the region and instances that will meet your needs build your pcluster config file. See the LADCO modeling instance example below.
* [https://docs.aws.amazon.com/parallelcluster/latest/ug/cluster-configuration-file-v3.html Pcluster 3 YAML configuration file documentation]
== Modeling spot cluster config ==
Region: us-east-2
Image:
Os: alinux2 # alinux2 | centos7 | ubuntu1804 | ubuntu2004
HeadNode:
InstanceType: c4.large
Networking:
SubnetId: subnet-34d14e4e
ElasticIp: false # true|false|EIP-id
DisableSimultaneousMultithreading: false
Ssh:
KeyName: LADCO WRF
LocalStorage:
RootVolume:
Size: 40
Encrypted: false
DeleteOnTermination: true
Iam:
S3Access:
- BucketName: ladco-backup
EnableWriteAccess: true
Scheduling:
Scheduler: slurm
SlurmSettings:
ScaledownIdletime: 15
SlurmQueues:
- Name: slurmq1 # slurm directive: -p slurmq1
CapacityType: SPOT
Networking:
SubnetIds:
- subnet-34d14e4e
PlacementGroup:
Enabled: True
ComputeResources:
- Name: r416x # slurm directive: -C "[r416x]"
DisableSimultaneousMultithreading: false
InstanceType: r4.16xlarge
MaxCount: 50
- Name: m6g16x # slurm directive: -C "[m6g16x]"
DisableSimultaneousMultithreading: false
InstanceType: m6g.16xlarge
MaxCount: 50
- Name: c524x # slurm directive: -C "[c524x]"
DisableSimultaneousMultithreading: false
InstanceType: c5.24xlarge
MaxCount: 50
SharedStorage:
- MountDir: /ladco
StorageType: Ebs
Name: appsvolume
EbsSettings:
Size: 120
SnapshotId: snap-06867f5ffff3ed579
DeletionPolicy: Snapshot # Delete | Retain | Snapshot
- MountDir: /data/efs
StorageType: Efs
Name: dataefs
EfsSettings:
Encrypted: false # true
PerformanceMode: generalPurpose # generalPurpose | maxIO
ThroughputMode: bursting # bursting | provisioned
- MountDir: /data/ebs
StorageType: Ebs
Name: dataebs
EbsSettings:
VolumeType: sc1 # gp2 | gp3 | io1 | io2 | sc1 | st1 | standard
Size: 1000
Encrypted: false # true
DeletionPolicy: Delete
- MountDir: /data/lustre
StorageType: FsxLustre
Name: datalustre
FsxLustreSettings:
StorageCapacity: 2400 # 1200 | 2400| 3600
DeploymentType: SCRATCH_1 # PERSISTENT_1 | SCRATCH_1 | SCRATCH_2
ExportPath: s3://ladco-backup/lustre
ImportPath: s3://ladco-backup
AutoImportPolicy: NEW_CHANGED # NEW | NEW_CHANGED
StorageType: SSD # HDD | SSD
Monitoring:
DetailedMonitoring: false
Logs:
CloudWatch:
Enabled: true
RetentionInDays: 14
DeletionPolicy: Delete
Dashboards:
CloudWatch:
Enabled: true
CustomS3Bucket: ladco-backup
Tags:
- Key: Name
Value: Feb22Pcluster

= AWS Parallel Cluster version 2 =
* [https://docs.aws.amazon.com/cli/latest/userguide/cli-chap-install.html Install AWS-CLI]
* [https://aws.amazon.com/blogs/opensource/aws-parallelcluster/ Install Pcluster]
* Don't set the spot price. When you do not set a spot price, AWS will give you the [https://aws.amazon.com/blogs/compute/new-amazon-ec2-spot-pricing/ spot market price capped at the on-demand price]. Setting the spot price makes the instance more prone to being reclaimed and having your job terminated. As there is currently no functionality automatically enabled on EC2 instances for checkpoint/restart, losing an instance is a show-stopper for WRF production runs. For WRF MPI applications it's not worth playing the spot market if the tradeoff is instance reliability.
* Use the base alinux AMI for your version of pcluster; e.g., for v2.4.0 : https://github.com/aws/aws-parallelcluster/blob/v2.4.0/amis.txt
Configure the cluster with a config file:

== [[spot pcluster config]] ==

[aws]
aws_region_name = us-east-2

[cluster ladcospot]
vpc_settings = ladco
ebs_settings = data,input,apps
scheduler = slurm
master_instance_type = c4.large
compute_instance_type = r4.16xlarge
master_root_volume_size = 40
cluster_type = spot
base_os = alinux2
key_name = ******
s3_read_resource = arn:aws:s3:::ladco-backup/*
s3_read_write_resource = arn:aws:s3:::ladco-wrf/*
post_install = s3://ladco-backup/post_install_users.sh
disable_hyperthreading = true
custom_ami = ami-0c283443a1ebb5c17
max_queue_size = 100

# Create a 10 Tb cold storage I/O directory
[ebs data]
shared_dir = data
volume_type = sc1
volume_size = 10000
volume_iops = 1500
encrypted = false

# Attach an "apps" volume with pre-loaded software
[ebs apps]
shared_dir = ladco
ebs_volume_id = vol-*****

# Attach an "input" data volume with pre-loaded input data
[ebs input]
shared_dir = input
ebs_volume_id = vol-*****

[vpc public]
master_subnet_id = subnet-******
vpc_id = vpc-******

[global]
update_check = true
sanity_check = true
cluster_template = ladcospot

[aliases]
ssh = ssh -Y {CFN_USER}@{MASTER_IP} {ARGS}

== on demand pcluster config ==

[aws]
aws_region_name = us-east-2

[cluster ladcowrf]
vpc_settings = public
ebs_settings = ladcowrf
scheduler = sge
master_instance_type = m4.large
compute_instance_type = m5a.4xlarge
placement = cluster
placement_group = DYNAMIC
master_root_volume_size = 40
cluster_type = ondemand
base_os = alinux
key_name = *****
min_vcpus = 0
max_vcpus = 64
desired_vcpus = 0
# Base AMI for pcluster v2.1.0
custom_ami = ami-0381cb7486cdc973f

[ebs ladcowrf]
shared_dir = data
volume_type = gp2
volume_size = 10000
volume_iops = 1500
encrypted = false

[vpc public]
master_subnet_id = subnet-******
vpc_id = vpc-******

[global]
update_check = true
sanity_check = true
cluster_template = ladcowrf

[aliases]
ssh = ssh -Y {CFN_USER}@{MASTER_IP} {ARGS}

== Cluster Access ==

Start the cluster
pcluster create -c config.spot ladcospot

Log in to the cluster
pcluster ssh ladcospot -i {name of your AWS Key}

== Fault Tolerance ==

Script to monitor pcluster system logs for termination notice, and restart WRF.

#!/bin/bash
CASE=LADCO_2016_WRFv39_YNT_NAM
JSTART=2016095
wrk_dir=/data/apps/WRFV3.9.1/sims/LADCO_2016_WRFv39_YNT_NAM
while true
do
if [ -z $(curl -s http://169.254.169.254/latest/meta-data/spot/termination-time | grep -q .*T.*Z ) ]; then
echo "terminated"
break
else
echo "Still running fine"
sleep 3
fi
done
echo "Restarting WRF job"
#qsub -N WRF_rest $wrk_dir/wrapper_restart_wrf.csh $JSTART 6
~

Working with AWS Parallel Cluster

2022-02-23T19:34:39Z

Zac:

Working with AWS Parallel Cluster

2022-02-23T19:18:09Z

Zac: /* AWS Parallel Cluster */

= AWS Parallel Cluster version 2 =
* [https://docs.aws.amazon.com/cli/latest/userguide/cli-chap-install.html Install AWS-CLI]
* [https://aws.amazon.com/blogs/opensource/aws-parallelcluster/ Install Pcluster]
* Don't set the spot price. When you do not set a spot price, AWS will give you the [https://aws.amazon.com/blogs/compute/new-amazon-ec2-spot-pricing/ spot market price capped at the on-demand price]. Setting the spot price makes the instance more prone to being reclaimed and having your job terminated. As there is currently no functionality automatically enabled on EC2 instances for checkpoint/restart, losing an instance is a show-stopper for WRF production runs. For WRF MPI applications it's not worth playing the spot market if the tradeoff is instance reliability.
* Use the base alinux AMI for your version of pcluster; e.g., for v2.4.0 : https://github.com/aws/aws-parallelcluster/blob/v2.4.0/amis.txt
Configure the cluster with a config file:

== [[spot pcluster config]] ==

[aws]
aws_region_name = us-east-2

[cluster ladcospot]
vpc_settings = ladco
ebs_settings = data,input,apps
scheduler = slurm
master_instance_type = c4.large
compute_instance_type = r4.16xlarge
master_root_volume_size = 40
cluster_type = spot
base_os = alinux2
key_name = ******
s3_read_resource = arn:aws:s3:::ladco-backup/*
s3_read_write_resource = arn:aws:s3:::ladco-wrf/*
post_install = s3://ladco-backup/post_install_users.sh
disable_hyperthreading = true
custom_ami = ami-0c283443a1ebb5c17
max_queue_size = 100

# Create a 10 Tb cold storage I/O directory
[ebs data]
shared_dir = data
volume_type = sc1
volume_size = 10000
volume_iops = 1500
encrypted = false

# Attach an "apps" volume with pre-loaded software
[ebs apps]
shared_dir = ladco
ebs_volume_id = vol-*****

# Attach an "input" data volume with pre-loaded input data
[ebs input]
shared_dir = input
ebs_volume_id = vol-*****

[vpc public]
master_subnet_id = subnet-******
vpc_id = vpc-******

[global]
update_check = true
sanity_check = true
cluster_template = ladcospot

[aliases]
ssh = ssh -Y {CFN_USER}@{MASTER_IP} {ARGS}

== on demand pcluster config ==

[aws]
aws_region_name = us-east-2

[cluster ladcowrf]
vpc_settings = public
ebs_settings = ladcowrf
scheduler = sge
master_instance_type = m4.large
compute_instance_type = m5a.4xlarge
placement = cluster
placement_group = DYNAMIC
master_root_volume_size = 40
cluster_type = ondemand
base_os = alinux
key_name = *****
min_vcpus = 0
max_vcpus = 64
desired_vcpus = 0
# Base AMI for pcluster v2.1.0
custom_ami = ami-0381cb7486cdc973f

[ebs ladcowrf]
shared_dir = data
volume_type = gp2
volume_size = 10000
volume_iops = 1500
encrypted = false

[vpc public]
master_subnet_id = subnet-******
vpc_id = vpc-******

[global]
update_check = true
sanity_check = true
cluster_template = ladcowrf

[aliases]
ssh = ssh -Y {CFN_USER}@{MASTER_IP} {ARGS}

== Cluster Access ==

Start the cluster
pcluster create -c config.spot ladcospot

Log in to the cluster
pcluster ssh ladcospot -i {name of your AWS Key}

== Fault Tolerance ==

Script to monitor pcluster system logs for termination notice, and restart WRF.

#!/bin/bash
CASE=LADCO_2016_WRFv39_YNT_NAM
JSTART=2016095
wrk_dir=/data/apps/WRFV3.9.1/sims/LADCO_2016_WRFv39_YNT_NAM
while true
do
if [ -z $(curl -s http://169.254.169.254/latest/meta-data/spot/termination-time | grep -q .*T.*Z ) ]; then
echo "terminated"
break
else
echo "Still running fine"
sleep 3
fi
done
echo "Restarting WRF job"
#qsub -N WRF_rest $wrk_dir/wrapper_restart_wrf.csh $JSTART 6
~