Steering Committee - Revision history

Zac: /* March 3, 2021 */

2021-03-03T19:01:16Z

‎March 3, 2021

Zac: /* March 3, 2021 */

2021-03-03T18:35:50Z

‎March 3, 2021

Zac: /* March 3, 2021 */

2021-03-03T18:34:28Z

‎March 3, 2021

Zac: /* Conference Calls */

2021-03-03T17:57:50Z

‎Conference Calls

Zac: /* Conference Calls */

2021-02-03T20:08:22Z

‎Conference Calls

Zac: /* Conference Calls */

2021-02-03T20:06:42Z

‎Conference Calls

Zac at 04:03, 3 December 2020

2020-12-03T04:03:18Z

Zac: /* Conference Calls */

2020-12-02T03:38:44Z

‎Conference Calls

Zac: /* Conference Calls */

2020-10-20T02:21:26Z

‎Conference Calls

Zac: /* September 2, 2020 */

2020-09-02T18:01:54Z

‎September 2, 2020

@@ Line 62: / Line 62: @@
 ** Needs assessment process for 2021-22 and beyond
 * Looking for analysis of 1) historical course offerings (last 5 years), 2) training needs assessments from the past year; will summarize this information on the March 23 webinar
 '''LMS rollout discussion'''

@@ Line 53: / Line 53: @@
 * ''AirLearn'' and ''AirKnowledge'' are the final candidates, but leaning toward the latter to avoid IP/trademark issues
 * Does anyone know of other uses of these names?
+* Goal is to launch a partnership website by June 1
 '''Delivery WG-lead Webinar'''

@@ Line 35: / Line 35: @@
 * MJOs agreed to a rotating JTC-SC co-lead assignment, effective January 1 each year.
 ** Order of succession: MARAMA (2021), CenSARA (2022), SESARM (2023), NESCAUM (2024), WESTAR (2025), LADCO (2026)
 '''Workgroup charter discussion'''
 * What is the status of each WG's charter?
 * Delivery: completed and listed on the JTC Wiki
-* Curriculum:
+* Curriculum: will have a final document this month
-* Communication
+* Communication: draft sent out at the end of February
 * LMS: Final document sent to the JTC March 3
-* Steering Committee:
+* Steering Committee: Zac needs to update this by next month
 '''APTI Learn rebranding'''
 '''Delivery WG-lead Webinar'''

← Older revision		Revision as of 17:57, 3 March 2021
Line 10:		Line 10:

	=Conference Calls=		=Conference Calls=
		+
		+	== March 3, 2021 ==
		+	''Action Items''
		+
		+	''Agenda''
		+	* Review February Action Items (5 min)
		+	* JTC SC co-lead transition (5 min)
		+	* Workgroup charter discussion (20 min)
		+	* APTI Learn rebranding (10 min)
		+	* LMS rollout discussion (20 min)
		+
		+	''Call Notes''
		+
		+	'''February Action Items'''
		+	* MJOs: report on the JTC SC leadership succession plan on next call
		+	* Zac: develop next version of the JTC SC charter
		+	* Zac: develop WG charter templates
		+	* WG Co-leads: develop draft WG charters by next JTC SC call
		+	* MJOs: engage with the LMS WG to identify current needs/priorities for work and LMS training
		+	* Workgroups: review the EPA training development lifecycle and identify where the WGs could plug in/interact in the process
		+
		+	'''JTC SC co-lead transition'''
		+	* Marc Cone will replace Zac as the JTC-SC co-lead effective immediately
		+	* MJOs agreed to a rotating JTC-SC co-lead assignment, effective January 1 each year.
		+	** Order of succession: MARAMA (2021), CenSARA (2022), SESARM (2023), NESCAUM (2024), WESTAR (2025), LADCO (2026)
		+
		+	'''Workgroup charter discussion'''
		+	* What is the status of each WG's charter?
		+	* Delivery: completed and listed on the JTC Wiki
		+	* Curriculum:
		+	* Communication
		+	* LMS: Final document sent to the JTC March 3
		+	* Steering Committee:
		+
		+	'''APTI Learn rebranding'''
		+
		+	'''Delivery WG-lead Webinar'''
		+	* March 9: ADA/Section 508 Compliance
		+	* March 23: Using Data to Improve Training Delivery
		+	** Best practices for VILT
		+	** Analysis of training course demands
		+	** Needs assessment process for 2021-22 and beyond
		+	* Looking for analysis of 1) historical course offerings (last 5 years), 2) training needs assessments from the past year; will summarize this information on the March 23 webinar
		+
		+	'''LMS rollout discussion'''
		+	* LMS WG has been devoted to launching and testing the system, and ensuring that capabilities are in-place to delivery VILT for the NOWCC courses
		+	* Recent training opportunities to help the MJOs get familiar with the system have been useful
		+	* Need to step back and look at the role of the LMS in the larger training program, particularly for the states/locals
		+	** Find curricula and associated courses, descriptions, and materials (well-developed and in the home page)
		+	** Schedule sessions and enroll attendees (not well-developed for the states/locals)
		+	** Attendees to register for courses, access materials, take pre- and post-tests, evaluations, and get certificates (some training slides have been developed, but circulating internally)
		+	* Propose to the LMS workgroup that we need to identify use cases for the different types of users and put together trainings and/or how-to guides: training coordinators, instructors, attendees; distinct guides for integrated and non-integrated VILT courses, and for classroom courses

	== February 3, 2021 ==		== February 3, 2021 ==

@@ Line 91: / Line 91: @@
 * Push to next month
+'''Draft agenda for next call'''
 == January 6, 2021 ==

← Older revision		Revision as of 20:06, 3 February 2021
Line 10:		Line 10:

	=Conference Calls=		=Conference Calls=
		+
		+	== February 3, 2021 ==
		+	''Action Items''
		+	* MJOs: report on the JTC SC leadership succession plan on next call
		+	* Zac: develop next version of the JTC SC charter
		+	* Zac: develop WG charter templates
		+	* WG Co-leads: develop draft WG charters by next JTC SC call
		+	* MJOs: engage with the LMS WG to identify current needs/priorities for work and LMS training
		+	* Workgroups: review the EPA training development lifecycle and identify where the WGs could plug in/interact in the process
		+
		+	Action Items from January call:
		+
		+	* Curriculum WG: take on task to identify SME needs across EPA and community, and to identify gaps
		+	* All: identify a WG to facilitate interaction between the EPA 3-year plan and the MJOs + JTC WGs
		+
		+	''Agenda''
		+	* Review and approve notes/action items from the 3rd JTC virtual meeting
		+	* LMS update
		+	* Draft final JTC SC charter and next steps to the workgroup charters
		+	* Review JTC org chart and continue discussion of the structure of the JTC
		+	* EPA update on training lifecycle
		+
		+	''Call Notes''
		+
		+	'''Review and approve notes/action items from the 3rd JTC virtual meeting'''
		+	* Steering Committee members: send comments on the Charter before the 2/3/21 conference call.
		+	** Status: Two sets of comments received
		+	* Zac: incorporate comments and finalize charter as “draft final”
		+	* Zac: create templates workgroup charters and email them to the workgroup co-leads by the end of this week
		+	* Workgroup co-leads: develop draft charters by early March, for discussion as a group
		+	** Once charters are developed, we will discuss any overlaps of work and how to work together
		+	* MJOs: discussion on JTC SC leadership
		+	** Will bring this topic up on the next MJO Director call, scheduled for February 26th
		+	* Hold further discussion on the JTC structure on the next JTC SC call
		+	** Review the org chart and JTC structure
		+	** Revising the JTCommittee to JTCommunity. Reach out to states/locals with specific “asks,” broadcast our work through regular report-outs.
		+	** Expanding the Steering Committee to include a few additional partners, like OECA, who serve in pivotal roles
		+	** Identify successes that we have had with the new structure, and build off of those successes
		+
		+	'''LMS update'''
		+	* EPA and LMS WG have been working on getting people comfortable with VILT courses
		+	** Working with WebEx and integration; finding work arounds to issues; working on plan for getting training out to people; developing process for developing VILT
		+	** Will be getting training on the WebEx platform to instructors and then state training coordinators
		+	** Also thinking about developing something for the students so that they become comfortable navigating WebEx; need to develop a resource that everyone can use
		+	* Zac comments that we need to have some resources devoted to the process for scheduling events and sessions; there has to be a way to register students for courses that are not using the integrated WebEx system
		+	** The process for adding new events that are not already in the system is not clear
		+	** How do we get instructors added into the system?
		+	** Need to have training and/or FAQs on the events and sessions process
		+	* Adam comments that there are other priorities that the group has been working on, and that new requests like present a trade off of resources
		+	** Zac notes that this should have been a basic priority of the system, but also notes that he has not been engaged at all in the LMS planning and roll out
		+	* Requests for new work/prioritization need to be presented to the LMS WG
		+	* What are the priorities for the LMS?
		+	** NOWCC program was just grant management by OAQPS, with VILT now asking to do more
		+	** Trying to deliver classroom trainings through a VILT system, so everyone wants something slightly different; time is being spent trying to figure this out
		+	* Mike comments that the current LMS has almost too many features; can the ones that we don't use be disabled?
		+	** If the current LMS is too robust, let’s review before there’s another contract
		+	** We need to get more experience with the new system before we suggest any drastic changes like going to a new system
		+	* Focus has been on getting the NOWCC courses rolled out, not on developing the capacity to use the LMS for scheduling courses
		+	** Primary focus has been on the integration of the VILT
		+	** There needs to be a parallel effort to allow MJOs and states to schedule sessions and sign students up for classes, collect evals, and issue certificates of completion
		+	** We need training on the system; can we hide things that we’re not using
		+	** LMS WG trying to figure what training needs to be done; e.g. events and session training
		+	* ACTION: MJOs interact with LMS WG to help them understand how we need to use the system to identify training needs
		+	* NESCAUM had good experience with the system and using WebEx for their AERMOD course; need to be specific in the instructions to students
		+	* WESTAR is not using any LMS right now; scheduling/registering/issues certificates on their own
		+	* MJOs need to join the LMS WG calls to communicate their immediate needs for the system
		+
		+	'''EPA update on training lifecycle'''
		+	* Where does the JTC engage in the course lifecycle project management approach by EPA?
		+	* Reviewed flow chart
		+	* Notes that we may not go through all steps in the lifecycle for every course; it will depend on how developed the course is
		+	* Zac notes a couple of updates to the flow chart: 1) feedback from the review points back into the ADDIE tier; 2) identify interaction points for the JTC later in the ADDIE process, e.g., after development
		+	* ACTION: Bring this flowchart to the workgroups and figure out how to tie their work into the lifecycle; send comments to Chris by end of the month
		+
		+	'''Draft final JTC SC charter and next steps to the workgroup charters'''
		+	* Zac will integrate comments into the charter and send out a clean version
		+	* Zac to circulate WG charter templates for development by the next JTC SC call
		+
		+	'''Review JTC org chart and continue discussion of the structure of the JTC'''
		+	* Push to next month
		+
		+
		+
		+	== January 6, 2021 ==
		+
		+	''Action Items''
		+	* Zac and Adam: Finalize draft JTC SC charter
		+	* All: prepare for Sessions 3 webinar by considering the role of the larger JTC and how we can engage the broader community
		+	* Curriculum WG: take on task to identify SME needs across EPA and community, and to identify gaps
		+	* All: identify a WG to facilitate interaction between the EPA 3-year plan and the MJOs + JTC WGs
		+
		+	''Agenda''
		+	* Review draft JTC SC Charter
		+	* Review action items from Session 1 and 2 of the JTC Virtual Meeting Series
		+	* Workgroup updates
		+
		+	''Call Notes''
		+
		+	'''Review draft JTC SC Charter'''
		+	* Zac and Adam will try to finalize a functional charter in the next month
		+	* How will this charter benefit EPA’s work with the JTC?
		+	** The charter is helpful to set expectations for EPA staff; it will help the EPA staff to decide the roles in the WGs, and align the work in the WGs
		+	** Want to have discussions on scope in the WGs coming through the steering committee
		+	** It’s will help determine how EPA projects align with the JTC priorities
		+	** Sets how to facilitate conversations to connect WGs and SC
		+	* JTC SC should be where information on work priorities comes to, and distributed to the WGs; need to encourage initiative in the WGs, and also respect the SC not for control but for communications purposes
		+	* Need to be clear about the JTC and JTC SC; JTC has historically included a wider range of stakeholders; how is that different now?
		+	** What about the JTC, the charter should acknowledge how to develop/convene/facilitate the JTC
		+	* Discussion on having a periodic report-out to the states: generally supported by all
		+	* Action: consider the historical function of the JTC, how was it adding value to both the states and to the national training program?
		+	** Can be used to reengage with outreach and training opportunities with the LMS
		+	* NACAA and AAPCA would represent the states in original JTC concept; there used to be more participation from states, now maybe 2x/year have webinar with showcase event to fill in the states on what’s going on in the JTC SC and WGs and provide opportunity to get feedback
		+
		+	'''Review action items from Session 1 and 2 of the JTC Virtual Meeting Series'''
		+	* JTC SC: Brainstorm on ideas to engage with SMEs
		+	** Need a way to track progress in EPA's three-year plan to identify SMEs;
		+	** Who are the EPA SMEs and what are the gaps? Until we have more info from EPA training teams, we need to know where this help is needed?
		+	** ACTION: Assign this work to Curriculum WG to identify gaps at EPA and share across the workgroups and stakeholders
		+	* Zac and Adam: Develop draft JTC SC charter
		+	** Status: in progress
		+	* EPA: Circulate 3-year training roadmap to MJOs for sharing with their states
		+	** Status: done
		+	* JTC SC: Develop how the MJOs can engage with the EPA 3-year plan and develop a tracking system on how to maintain MJO engagement in course development.
		+	** Status: need to identify WG to take this on
		+	** EPA is working on touch points within the course development lifecyle
		+	** EPA will host a special purpose call on the course development tracking tool; for Steering Committee members who are interested, and include monthly updates on JTC SC call
		+	** Identify WG to facilitate this engagement, can we use a project tracking tool, e.g., Curriculum WG/Michael working on sharing project management info
		+	* CENSARA: to share online training guidelines with the other MJOs
		+	* Communications WG: find a standing call for remaining sessions in 2021
		+	** Status: completed
		+	* JTC Steering Committee: submit comments for each of the remaining sessions
		+	** Status: completed
		+	* Curriculum WG: Look into session on curricula and suggest topics and learning objectives
		+	* Delivery WG: Develop new section for ADA/508 compliance, suggest move it up to early January and as soon as possible. This is more pressing than other topics. This could be lead Zac and Ashley
		+	** Status: completed
		+

	== December 2, 2020 ==		== December 2, 2020 ==

@@ Line 11: / Line 11: @@
 =Conference Calls=
-== November 4, 2020 ==
+== December 2, 2020 ==
 ''Action Items''
+* EPA: develop clear expectations on how the NACT online courses will be facilitated
 ''Agenda''
@@ Line 85: / Line 140: @@
 ''Action Items''
 * All: respond to doodle poll from Kara on first JTC meeting session
 ''Agenda''

← Older revision		Revision as of 02:21, 20 October 2020
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	=Conference Calls=		=Conference Calls=
		+
		+	== October 7, 2020 ==
		+
		+	''Action Items''
		+	*
		+
		+	''Agenda''
		+	* Fall Meeting Agenda Check-In (15 min)
		+	* Feedback on instructor-lead, online courses (20 min)
		+	* OAQPS training updates (10 min)
		+	** NACT 22
		+	** NSR - Setting Enforceable Limits
		+	* LMS Update (15 min)
		+
		+	''Call Notes''
		+
		+	'''Fall Meeting Agenda Check-In '''
		+	* Sessions are being scheduled, need to get feedback to Kara by Friday for the first session; Doodle Poll
		+	* First session in October or early November, 2nd between Thanksgiving and Christmas
		+	* Other topics after the holidays
		+	* NESCAUM will host the first two sessions
		+	* Is there a time frame to wrap everything up, and is there a time frame to follow up the 2nd session?
		+	** Don’t have a set date to wrap up the sessions, but don’t want to draw this out too long
		+
		+	'''Feedback on instructor-lead, online courses'''
		+	* EPA was rolling out virtual, instructor lead trainings for NACT; best practices for organizing and template emails that EPA has, lessons learned (thanks to Kara and MARAMA)
		+	* What has gone well and where can we put time/energy to improve things?
		+	* NESCAUM has experience with the NACT courses; practice is needed by instructors, facilitator, and students; the more there is group activity work the students respond better; Kara is preparing reports for the trainings that are done online; evals used GoToWebinar based on information form MARAMA; upcoming sessions for MARAMA, want to use consistent evaluation questions, Kara to forward her questions back to MARAMA
		+	* Jeff watched NACT courses hosted by NESCAUM (e.g., landfills)
		+	** the courses are CA-centric and there is some content that needs clarification; concerns that there are some pieces of the courses that could be changed easily; quoting the instructor on correcting the slides, it would only take a couple of hours to go through and remove the references to CA
		+	* Who is maintaining the NACT slides?
		+	** NACT instructors were never scoped to maintain the slides
		+	** need to talk about the protocol for maintaining these slides
		+	** technical information may be easy but need to find who’s responsible and going to carry this forward
		+	** what’s the biggest bang for the buck? encourage MJOs/students as you’re listening to these courses, take notes about what changes need to be made and get an idea of what needs to be updated
		+	** it would help to get input on what needs to be changed, getting mixed messages about what needs to be updated
		+	** Future would be to put all of the NACT materials under one umbrella and get a consistent name/brand for the training materials
		+	* Once EPA has the training roadmap moving forward, will need to figure out what needs to be updated in the NACT materials; don’t really know why the courses haven’t been updated and the best way to update
		+	** There are some updated materials in the curriculum, we need to be cognizant about credibility of the program
		+	* If MJOs were to fund these updates, what’s the process to get them back into the system? How can we get these update materials back into the system
		+	* As we’re doing the online NACT courses they’re being recorded for feedback to instructors, OAQPS and NACT could watch these to track what could be changed; also talked about making the recordings available to students later, NACT wasn’t comfortable with this; moved away from sharing recordings
		+	* Can we ask NOWCC instructors for feedback on the materials?
		+	** EPA doesn’t exactly know history on how these materials made it into the program; understanding is that as long as they don’t make substantive changes, can continue to use the materials
		+	** it’s not clear that the NOWCC instructors are allowed to teach on materials from an outside source
		+	** stuck in loop of keep teaching as long as they don’t make substantive changes; question of who makes changes impacts whether the materials can be updated; intent to take it on but Adam wants to take a measured approach
		+	* Do we talk about this in the JTC? Identify the concrete problems, what would we like to see as a solution? If EPA is taking this on, how many trainings will be lost, what are the opportunity costs
		+	* Clearing LMS workload, taking to get a strategy for getting options for managing it
		+	** Happy to look into and don’t know what EPA will find
		+	** EPA figured out how to get outside materials into the LMS; because NOWCC instructors are pseudo-EPA employees can they teach non-EPA approved materials
		+	* Could NOWCC funds be redirected to MJOs to fund the program and hire instructors directly? Let MJOs run the program? Can be explored? What are the options?
		+	* MJOs to gather information on what needs to be updated in the NACT slides; EPA will work to figure out how to assimilate/create updates; need to talk about priorities and previous commitments
		+
		+	'''OAQPS training updates'''
		+	* Late next week NSR level 1 e-learning course is going to be released
		+	* Responds to a letter from NACAA to identify a training topic
		+	* Release announcement went out last week for an intro CEMs course, can be done online virtually instructor lead
		+
		+	'''LMS Update'''
		+	* A lot of configuration work on the system
		+	* Functionality is being added iteratively, starting at the national level
		+	* Going into the next week don’t get hung up on what you see on day 1, will add functions as time goes on
		+	* Want to get feedback on particular functions in each phase of the testing
		+	* People will be given access to the test environment, can modify as the testing is being done

	== September 2, 2020 ==		== September 2, 2020 ==

@@ Line 23: / Line 23: @@
 ''Call Notes''
 '''August Action Items'''
 * Justin: send current list of rescheduled NACT courses to the MJOs
@@ Line 34: / Line 35: @@
 '''Curricula learning objectives'''
 '''APTI 474 training manual'''
 '''JTC fall meeting webinars '''
 ''' Workgroup roundtable'''