National Air Pollution Training Program

Overview

The National Air Pollution Training Program Collaborative was formed to review and develop training materials for the National Air Pollution Training Program (the Training Program). One component of this Training Program is to support the training of federal, state, local, and tribal (SLT) air agency staff by maintaining a library of course materials on different subjects related to air pollution management. A collaborative effort between federal, regional, and state air program staff is needed to continually review the course materials and to evaluate whether the materials are meeting the training needs of the SLT air programs.

Scope

The scope of this Collaborative is to review all Training Program course materials on a regular schedule and facilitate updates to the materials, as needed. In addition to reviewing the materials for updates, there are many courses in the Training Program curriculum that are underutilized. The Collaborative will review the courses in the curriculum and recommend removing and/or consolidating courses in order to streamline the task of managing the course materials. Finally, the Collaborative will identify courses materials that may be missing from the curriculum and develop recommendations for creating entirely new courses.

Subject Matter Teams

The task of reviewing the hundreds of courses currently in the Training Program will be managed by organizing the Collaborative around subject matter teams. Each team will be charged with reviewing and maintaining the materials for different subject matter areas. Team membership will include two co-leads. One co-lead will be from EPA, the other will be from a state agency or an MJO. The co-leads must have experience with the subject matter area and be well-connected in the national community for that area. The co-leads are responsible for prioritizing issues related to the review and maintenance of the training materials, recruiting team members, leading team member interactions, and ensuring that outputs/results from the team are communicated to the coordinating committee.

The co-leads will recruit additional team members, as needed, to support the course material review. Team members are responsible for contributing to the effort of reviewing the course materials and prioritizing improvements to the materials.

The subject matter teams will work independently and in parallel on reviewing the course materials in their subject area in pursuit of creating recommendations and priorities for how to improve the materials within their domain. A coordination committee will provide logistical support and facilitation to the subject matter teams as they move toward the goal of fully updated course materials to support the training needs of SLT air agencies.

This wiki will be used to document the progress of the work within each team.

Tasks

The subject matter teams will be responsible for accomplishing the following tasks

• Categorize all available training materials in APTI and NACT (and elsewhere, if applicable) into their subject matter area. This task may involve working with other subject matter teams to determine in which area a set of course materials is best categorized.
• Determine when each set of course materials was last updated and where those updated materials are stored (e.g., are they on APTI-Learn or with a contractor)
• Determine the level of demand for a set of course materials. When were they last used? How many trainings/year use the materials? Are there planned courses that will use the materials?
• Determine where there is redundancy across course materials and develop a plan for consolidating courses
• Identify courses that are no longer in demand, and create a plan for decommissioning the materials for the course
• Identify training needs in the subject matter area that are not being met with the current course materials. Create a list of new courses that will need to be created to meet these unmet training needs
• Estimate the amount of effort (FTEs) that will be needed from outside of the team, either as contractor support or in-kind support from the EPA/MJOs, to update/develop new course materials in order to meet the training needs of the SLTs in the subject matter area
• Hold monthly calls with the team to work through the above tasks
• Document progress on this wiki and report progress to the coordination committee

Coordination Committee

The coordination committee will provide governance and logistical support to the Collaborative subject matter teams. The coordination committee will be composed of two co-leads (EPA + MJO/state), each of the co-leads from the subject matter teams, and the MJO executive directors.

Tasks

The coordination committee will be responsible for accomplishing the following tasks

• Develop a workplan for the Collaborative
• Create and maintain logistical infrastructure for communication and information sharing
• Collect and consolidate the priorities/recommendations from the subject matter teams
• Work with EPA to secure and facilitate resources to address the recommendations for improving the training materials
• Convene regular calls with the subject matter area co-leads to track progress and work through issues in the Collaborative

Subject Matter Team Wikis

The course materials are divided into the following subject matter areas, with several courses included in each area. Click on the links below to visit the wikis of each subject matter team.

• Coordination
• Permitting
• Monitoring
• Inspections
• Source Monitoring
• Hazardous Air Pollutants
• Modeling
• Planning
• Emissions Inventories
• Special/Industrial Categories

Joint Training Committee

Steering Committee

Conference Calls

February 5 2019

Attendees

Zac, Adam, Kara, MaryAnn, John, Michael, Phil, Brian, Jeff, Julie

Agenda

• Steering Committee charge/scope and structure
• Communication principles
• Membership: MJOs + National Orgs + EPA, do we need a state? Or trainer rep?
• 2019 JTC workplan and role of the steering committee
  • Develop a workplan template and scope for the training material subject matter teams
  • Develop a workplan (process/timeline) for LMS upgrade
  • Engage with EPA on resources, funding, in-kind contributions, allocation
  • Coordinate on next regional surveys for setting training priorities

Call Notes Steering Committee charge/scope and structure

• JTC was formed to create a structure of a broad collection area for gathering information on national training needs, includes registration mechanisms,
• Steering committee would sort through this information, and prioritize,
• To ground truth the activities of this group, it would be good to include the agencies that we serve
• Create structure under the steering committee that work on actions and activities, possibly organized by functional areas, push out work products, include JTC and potentially other active/ancillary participants; form work groups under the steering committee
• Collect through top, funnel through coordinating committee, assign to work groups/teams; work may flow/spread to a larger number of resources to create work products, provide technical guidance, and flow back to coordinating group and reported back to the JTC
• MaryAnn: in working with WG2, a chart was developed to visually represent this process (19 July 2017 Training Strategy straw proposal); resend to group for review, actual workgroups TBD will change from this original proposal

Communication principles

Membership: MJOs + National Orgs + EPA

• Do we need state reps? Yes
• AAPCA membership serve a dual purpose, both as AAPCA and state reps
• We can request that the AAPCA and NACAA training co-chairs participate as state reps; can we get all four involved, but need to respect their time availability
• Are there other strong active state/local counterparts who we would consider?
  • Julie: help to have a smaller group in a steering committee
  • John: steering committee members may need to be assigned to track what's going on in the course update workgroup, rather than have co-leads of the different workgroups on the steering committee
  • Zac: could have a structure where the workgroup co-leads get assigned to the steering committee; may create a larger number of people than we want in the steering committee
  • John: course update group needs a couple of strong leaders to organize a larger number of workgroups and heavy work load; trying to limit duplication of effort and focus the coordination activities
  • Julie: let's figure out what the subgroups are going to be, and then come back to determine representation
  • John: don't have a revised strategic plan, need to conceptually go through the plan to help solve the organizational structure; at some point we need to develop a revised strategy that we work from; don't want to get the cart before the horse
  • Who else gets involved? National EPA, regional offices, contractors? Will be determined the membership by scope and scale of the workgroup efforts; only other EPA office involved in JTC is OECA, their targeted audience is EPA folks, may not need to be on the steering committee

JTC Structure

• Course Library, Updates, & Development WG
  • Do we need a single organizing group for course updates with sub groups working on topic areas; need a coordination effort above the topic area groups
  • Coordination level in this WG will organize the subject matter WGs; need to isolate the JTC steering committee from being to involved in the minutae of this one course update WG
  • Produces more structure, but it could help with organizing the broad work under 10+ subject matter areas; can we expect that people are going to be able to commit to the level of work needed to get this work done
  • Concerns about the large scope of this WG, need to be careful about the organization, commitment, and oversight
  • As JTC is not staffed by subject matter experts, looking to this structure to engage/involved these experts in reviewing and updating training materials
  • Subject Matter WGs fall under the main Course WG
  • Will subject matter WG co-leads really be interested in participating in discussions with other WGs? Coordination committee will need to have a charge to constrain the conversations, to the extent possible, to general issues that apply across WGs.
  • Coordination committee would probably be a more appropriate place for contractors and states; need to identify the charge of the coordination WG
• Workgroup focus on identifying and mechanics of course updates
• LMS WG
• Communications and Needs Assessment WG

• Instructional Services WG
  • Focus on e-learning, distance learning, deployment

• How important is it to work around Adam's schedule?

• Next Steps
  • John update Straw Proposal; change name of 4 workgroups (Inst Service -> training delivery)
  • Zac develop a conceptual model of the new JTC structure
  • Who will lead this Steering Committee? EPA and an MJO, can it be just MJOs?
  • Mary Ann check out with Adam on whether we can meet with/without
  • Zac to create a Doodle Poll