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| | ==Steering Committee== | | ==Steering Committee== |
| | + | [[Steering Committee]] |
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| − | ===Conference Calls===
| + | [[Planning and Support WG]] |
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| − | ====March 22, 2019====
| + | [[Curriculum WG]] |
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| − | ''Call Notes''
| + | [[Training Delivery WG]] |
| − | * What are all of the interfaces between the different WGs?
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| − | * EPA advisors: Kristen advising on Curriculum; Adam and Eric advising on LMS WG; Adam advising on Steering Committee; need for advisors on Planning/Support and Delivery WGs
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| − | * John needs to have conversations with the different WG leads to reconcile tasks; e.g., Planning/support WG a better place for evaluations than delivery WG
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| − | * WG are tasked with developing their own scope, and providing updates to John
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| | | | |
| − | '''WG Updates'''
| + | [[LMS WG]] |
| − | * Planning and Support
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| − | ** Communication: it has to do with helping special communications, not that they will be communicating all training opportunities across the country, it's how compile and present needs for the training program; not to replace the role of the MJOs
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| − | ** While EPA won't co-lead, will be EPA advisors, need to set up call with OAQPS and all WGs to identify advisors:
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| − | ** Will need to have periodic updates on LMS functionality (updates and existing functions/refreshers)
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| − | ** Take on evaluation reports from delivery
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| − | ** Evaluations and reporting, developing examples for enhancing communication at the MJOs would be a value added role for this group
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| − | | |
| − | * Curriculum
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| − | ** Need to get people who have interest in the subject matter, and people with needs for the subject matter
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| − | ** There is a good baseline of courses by functional area and APTI-Learn additional areas; started on creating a listing of courses that are outside of APTI-Learn that are being created by the MJOs; using pivot tables for grouping courses, where is there overlap by multiple function areas; what do we have and where do we want to go; what will be the future for training;
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| − | ** Michael Vince will be a co-lead of the curriculum WG
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| − | ** How does this WG mesh with the previous WG2? WG2 worked on leveraging state/locals for updating course updates; working on finding SLT staff on curriculum reviews, have had 3-4 organizational calls to create this process
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| − | ** CEM workgroup is a good model for how the process of updating courses will work
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| − | | |
| − | * Delivery
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| − | ** Knowledge transfer, how do we best transfer information to create knowledge; includes not only methods, but also what's going to be needed in the future?
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| − | ** Reviewed scope and identified tasks that would take less effort (by carrying forward work that's already been done) vs those tasks that would be more labor intensive; we identified task 5 as being the biggest challenge, need expertise to help us figure out what the possibilities are for delivering training (e.g., blended learning)
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| − | ** Need to recruit learning experts
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| − | ** Survey what's currently out there for online courses
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| − | ** Develop the ask for recruiting at the MJOs, and states
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| − | | |
| − | * LMS
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| − | ** Looking at schedule for LMS update, current contract expires May 2021
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| − | ** need to gather criteria by this summer, have these criteria finalized by next fall
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| − | ** procurement process with gov't needs to be considered, including what the options are for LMS
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| − | ** Schedule to get feedback from workgroup by July
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| − | ** EPA has contracting funds to create a fundamentals of LMS primer; this primer can be delivered to a wider audience
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| − | ** Will need to interface with other WGs on criteria for the LMS
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| − | | |
| − | ====February 7 2019====
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| − | | |
| − | ''Action Items''
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| − | * Zac: Schedule a standing monthly meeting for the Steering Committee
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| − | * John: prepare a presentation for the JTC meeting on the new structure, reorganization, and recruitment of WG leads/members
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| − | * Phil: answer nomination for the Curriculum WG co-lead
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| − | * Adam: designate an EPA co-lead for the steering committee
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| − | * Adam: designate EPA advisors/co-leads on Communications, Delivery, and LMS WGs
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| − | | |
| − | ''Attendees''
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| − | | |
| − | Zac, Adam, Kara, MaryAnn, John, Doug, Phil, Brian, Jeff
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| − | | |
| − | ''Agenda''
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| − | * Review previous call notes and action items
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| − | * Decide on steering committee co-leads
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| − | * Review revised JTC straw proposal and new JTC structure; discuss leadership on different workgroups/teams
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| − | * 2019 JTC workplan and role of the steering committee
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| − | **Develop brief charges for each of the JTC workgroups (see John’s straw proposal)
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| − | * What is the message about the steering committee/JTC reorganization that we will present on the JTC call next week?
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| − | | |
| − | ''Call Notes''
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| − | | |
| − | '''Previous Call Action Items'''
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| − | * John: update Straw Proposal, send to Zac for review; circulate to this group; '''status: done, see attached'''
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| − | * Zac: develop a conceptual model of the new JTC structure; '''status: covered by John’s straw proposal table'''
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| − | * MaryAnn: check about EPA involvements in steering committee leadership, and EPA involvement in the steering committee calls; '''status: done'''
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| − | * Zac: try to schedule a meeting before the JTC call next week; '''status: done'''
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| − | | |
| − | '''Decide on steering committee co-leads'''
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| − | * EPA will get back to us on who can co-lead, either Adam or MaryAnn
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| − | * John to co-lead on the MJO side; endorsed by the group
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| − | * Zac to help with logistics
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| − | | |
| − | '''Review revised JTC straw proposal'''
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| − | * John: should try to streamline workgroup names to help with communications; does course library maint move to needs assessment?; question about having contractors involved in the course development workgroup, may be a conflict of interest to have them involved in planning
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| − | | |
| − | Proposal for Workgroup Rename
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| − | * Steering Committee
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| − | * Communications & Needs Assessment Workgroup = Communications WG
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| − | ** Coordination Team
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| − | ** Subject Matter (e.g., Modeling) Teams
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| − | * Course Library, Updates, & Development Workgroup = Curriculum WG
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| − | * Training Delivery Work Group = Delivery WG
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| − | * Learning Management System Work Group = LMS WG
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| − |
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| − | * Adam: issue with contractors being involved in driving work that they would be contracted to do, but could help by reporting to WG; workgroups are a way for succession planning, can workgroups help to develop people into new roles?; training delivery: delivery of training (online, distance learning, etc) may be moved into the LMS group, look at the LMS in terms of what do we need it to do, including delivery
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| − | * John: can share responsibilities between workgroups; need to have a vision for the LMS before selecting the system; hope there will be interface with EPA along the way in the LMS visioning/procurement/development process; can we circumvent any restrictions (contractual?) that happened during the last LMS development cycle; there will need to be interface between the delivery and LMS WGs
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| − | * Adam: looking into LMS contractual issues that came up last time, trying to avoid issues in the past; need to exercise every option so that the MJOs/states can provide input to EPA before the RFP is written
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| − | * Phil: there are active workgroups in the JTC now, e.g., WG2 is working on using the NACAA and AAPCA committees to do course updates, how do we respect the ongoing work of those WGs?
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| − | * Kara: WG 3 lead, wrapping up and see a lot of overlap with communications and needs assessment
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| − | * Zac: Need to reorganize the current WGs into the new structure, continue to support ongoing work and decommission groups who's work is complete
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| − | * Reorganize JTC:
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| − | ** WG2 (course updates) --> Curriculum WG
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| − | ** WG3 (instructors) --> Communications WG
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| − | ** WG4 (LMS) --> LMS WG
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| − | ** WG5 (courses) --> Communications WG
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| − | ** WG6(inventory of courses) --> Curriculum WG
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| − | ** WG7 (prioritization) --> Curriculum WG
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| − | * Need to add description of scope for the steering committee on the straw proposal, e.g., discuss/monitor training resources with EPA and facilitate discussions between WGs
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| − | | |
| − | '''WG/team leadership'''
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| − | * Proposal to have EPA co-lead + state/MJO co-lead on each WG
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| − | * EPA can't commit the staff to co-lead all of the WGs; don't have the people
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| − | * Can EPA be included as an advisor, if they don't have leadership role? Find a co-lead who is a good leader, and a second co-lead who is more of a subject matter expert/practitioner
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| − | * Need to get EPA's participation, when possible, at full depth engaging and leading/active in the WGs; EPA team is building now and will need time to develop the staff to be involved
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| − | * NESCAUM and WESTAR endorse the new structure
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| − | * Is there an issue with AAPCA/NACAA being involved as co-leads in the WGs? It's a resources issue, extend the net as widely as possible, there is no issue here
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| − | | |
| − | WG Leadership Proposal
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| − | * Curriculum WG: Kristen Rhea (EPA) and Phil Assmus (NACAA) nominated, but he needs to think about it
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| − | * Communications WG: Kara Murphy (NESCAUM) and ???
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| − | * Training Delivery WG: Zac Adelman(LADCO) and ???
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| − | * LMS WG: Julie (MARAMA) and Kevin Vaughn (VA), need to confirm
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| − | | |
| − | '''JTC call message'''
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| − | * John to develop some bullets and send to steering committee for review
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| − | * Bottom line is to convey the objectives and structure, WG interfaces, needs for leaders and recruitment of members, talk about stimulating interest
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| − | | |
| − | '''Final thoughts'''
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| − | * Need further conversations on EPA resources, follow up on the meeting in November; organize this through the steering committee;
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| − | * EPA will put forward names for advisory roles, possible future co-leads
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| − | | |
| − | ====February 5 2019====
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| − | | |
| − | ''Action Items''
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| − | * John: update Straw Proposal, send to Zac for review; circulate to this group
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| − | * Zac: develop a conceptual model of the new JTC structure
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| − | * MaryAnn: check about EPA involvements in steering committee leadership, and EPA involvement in the steering committee calls
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| − | * Zac: try to schedule a meeting before the JTC call next week
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| − | | |
| − | ''Attendees''
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| − | | |
| − | Zac, Adam, Kara, MaryAnn, John, Michael, Phil, Brian, Jeff, Julie
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| − | | |
| − | ''Agenda''
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| − | * Steering Committee charge/scope and structure
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| − | * Communication principles
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| − | * Membership: MJOs + National Orgs + EPA, do we need a state? Or trainer rep?
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| − | * 2019 JTC workplan and role of the steering committee
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| − | ** Develop a workplan template and scope for the training material subject matter teams
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| − | ** Develop a workplan (process/timeline) for LMS upgrade
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| − | ** Engage with EPA on resources, funding, in-kind contributions, allocation
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| − | ** Coordinate on next regional surveys for setting training priorities
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| − | | |
| − | ''Call Notes''
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| − | | |
| − | '''Steering Committee charge/scope and structure'''
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| − | * JTC was formed to create a structure for collecting information on training that was national in scope, gathering information on national training needs, including courses, instructors, logistics, and making decisions on how to prioritize work to grow/improve the program
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| − | * Hourglass model envisions the JTC as the top of the hourglass, the collection point in the process, and funneling that a steering committee that works to organize the inputs, and set priorities; the steering committee then distributes these needs into actions/workgroups that draw from a broader community of expertise to accomplish the goals of improving the training program; the work of these groups are funneled back through the steering committee for review/evaluation, and back to the JTC for distribution to the SLT community through the national training program
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| − | * Steering committee would sort through this information, and prioritize; develop a coherent national training strategy, convene workgroups, and provide guidance/support to accomplish the goals of the strategy
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| − | * Create structure under the steering committee that work on actions and activities, possibly organized by functional areas, push out work products, include JTC and potentially other active/ancillary participants in these workgroups
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| − | * MaryAnn: in working with WG2, a chart was developed to visually represent this process (19 July 2017 Training Strategy straw proposal); John to resend to group for review, actual workgroups TBD, will change from the original proposal based on the current needs/direction of the community
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| − | | |
| − | '''Communication principles'''
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| − | * This wiki can be used for notes and distributing information/materials across the JTC
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| − | * Need to develop this area further: what are the rules of engagement?
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| − | | |
| − | '''Membership: MJOs + National Orgs + EPA'''
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| − | * Do we need state reps on the steering committee? Yes, to ground truth the activities of the steering committee, it would be good to include the agencies that we serve
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| − | * AAPCA and NACAA membership could serve a dual purpose, both as national and state reps
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| − | * Request that the AAPCA and NACAA training co-chairs participate as state reps; can we get all four involved? need to respect their time availability
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| − | * Are there other strong active state/local counterparts who we would consider?
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| − | ** Julie: helps to have a smaller group in a steering committee
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| − | ** John: steering committee members may need to be assigned to track what's going on in the course update workgroup, rather than have co-leads of the different workgroups on the steering committee
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| − | ** Zac: could have a structure where the workgroup co-leads get assigned to the steering committee; may create a larger number of people than we want in the steering committee
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| − | ** John: course update group needs a couple of strong leaders to organize a larger number of workgroups and heavy work load; trying to limit duplication of effort and focus the coordination activities
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| − | ** Julie: let's figure out what the subgroups are going to be, and then come back to determine representation
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| − | ** John: don't have a revised strategic plan, need to conceptually go through the plan to help solve the organizational structure; at some point we need to develop a revised strategy that we work from
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| − | ** Who else gets involved? National EPA, regional offices, contractors? Will be determined the membership by scope and scale of the workgroup efforts; only other EPA office involved in JTC is OECA, their targeted audience is EPA folks, may not need to be on the steering committee
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| − | | |
| − | '''JTC Structure'''
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| − | * See John's updated National Air Quality Training Program straw proposal
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| − | | |
| − | '''Proposed new JTC committees/workgroups'''
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| − | * Steering Committee
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| − | * Communications & Needs Assessment WG
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| − | * Instructional Services WG
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| − | * Learning Management System (LMS) WG
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| − | * Course Library, Updates, Development (Library) WG
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| − | - Library Coordination WG
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| − | - Subject Matter Teams: Intro to Air Pollution, Pollution Control, Ambient Monitoring, Emissions, Modeling, Planning, Permitting, Inspection/Enforcement, HAPs, Stationary Sources, Source Sampling/Monitoring, Mobile Sources, Climate Change
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| − | | |
| − | * Course Library, Updates, & Development WG
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| − | ** Do we need a single organizing group for course updates with sub groups working on topic areas; need a coordination effort above the topic area groups (see proposed structure above)
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| − | ** Coordination level in this WG will organize the subject matter teams; need to isolate the JTC steering committee from being too involved in the minutiae of the course updates
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| − | ** Coordination layer produces more structure, but it could help with organizing the broad work under 10+ subject matter areas; can we expect that people are going to be able to commit to the level of work needed to get this work done?
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| − | ** Concerns about the large scope of this WG, need to be careful about the organization, commitment, and oversight
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| − | ** As JTC is not staffed by subject matter experts, looking to this structure to engage/involve experts in reviewing and updating training materials
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| − | ** Will subject matter team co-leads really be interested in participating in discussions with other teams? Coordination committee will need to have a charge to constrain the conversations, to the extent possible, to general issues that apply across WGs
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| − | ** Coordination committee would probably be a more appropriate place for contractors and states; need to identify the charge of the coordination WG
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| − | ** Library WG will focus on identifying priorities and mechanics of course updates, not deployment
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| − | * LMS WG
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| − | ** Engage with EPA on plans for LMS updates
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| − | * Communications and Needs Assessment WG
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| − | ** Organize periodic needs assessment through the states/MJOs
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| − | * Instructional Services WG
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| − | ** Focus on e-learning, distance learning, deployment of materials
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| − | ** Rename to Training Delivery?
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| − | | |
| − | ''General Topics/Next Steps''
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| − | * Organize another call before the JTC meeting next Tuesday; focus of the call will be to look at the proposed structure of the new JTC WGs and figure out how many people are needed to coordinate, think about co-leads, and set a series of charges for the co-leads to begin forming these WGs
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| − | * Who will lead the Steering Committee? Does it need to include an MJO and EPA person, or could it be just MJOs? MaryAnn will check with Adam and report back
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| − | * How important is it to work around Adam's schedule? Can we have meetings if he is not available? Who else is critical to have on the calls?
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