April 9, 2019 JTC Call

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Action Items

  • Zac and Jeff - get contact information from MARAMA for Alice L. on e-learning
  • Zac - create wiki logins for MJO training coordinators and WG co-leads
  • EPA - report back on how they can contribute to the wiki/collaborative communication
  • EPA - gather information on FedTalent and report back to LMS workgroup

Attendees

Julie McDill (MARAMA); Michael Vince, Ron Hensley (CenSARA); John Hornback and Doug Carson (Metro4/SESARM); Zac Adelman (LADCO); Jason Sloan (AAPCA); Phil Assmus (NACAA); Jim R. (PA DEP); (VA DNR); Jason Rayfield (AAPCA/Mecklenberg Co); (Knox County); Brian Foster (TCEQ), Mark Buford (NW Clean Air Agency WA), Cecily Beall (DC), Leisa Bush (CARB); Adam Baumgart-Getz, Eric Baker, Kristin Riha, Vicki Sandiford, Mary Ann Warner, Rob Lashinski (EPA), Mary Boyer

Agenda

  • Roll Call
  • Call Introduction and JTC Leadership Discussion - John Hornback
  • Review February JTC Call Action Items – John Hornback
  • Agency Updates: EPA, AAPCA, NACAA, ECOS
  • Potential National Training Program Planning Meetings: conference call with EPA in early-June; face-to-face meeting in late-August - John Hornback
  • Steering Committee and Work Group Updates – John Hornback, facilitator, and work group co-leads
  • JTC and WG Recruitment - Zac Adelman
  • MJO Issues and Efforts Roundtable - MJO Directors
  • Wiki Tutorial Webinar: demonstration for WG co-leads on how to access and edit the National Training Program Wiki @ LADCO, optional for at-large JTC members; webinar registration link - Zac Adelman

Call Notes

Call Introduction and JTC Leadership Discussion

  • MJOs are leading this call as EPA figures out their proper role on the JTC, with help from Mary Ann
  • John is the co-lead of the Steering Committee and will temporarily lead this call, but looking for feedback on new ideas, goals, and participation in the JTC
  • National Training Strategy is guiding the direction toward a cohesive plan
  • Request for items to add to the agenda, none received

Review February JTC Call Action Items

  • Zac – give Mary Ann access to the LADCO Wiki and she will post project update status reports on the Wiki; status: Mary Ann given a login 2/21
  • Rob – schedule a meeting with Mary Ann and Adam to discuss stack test training; status:
  • John – talk to Adam about supplemental information he is getting from Rg. 4 on monitoring training; status: Awaiting additional updates on likely intentions of Region 4 to offer Q/A training in the fall of 2019.
  • John – talk with Julie and Kristin about APTI 450 and 468 courses and relationship to CEMS courses; status: John and Kristin talked about the hierarchy of major course topic areas and overlaps. John offered a diagram showing a possible layout of course structure.
  • MJOs – provide the list of instructors they use to Kara; status: ongoing
  • Kara – compile a master list of instructors; status: complete, sent to Training Delivery Work Group 3/28
  • MJOs – contact Zac if they want to pilot the draft evaluation form which consolidates evaluation questions for the course, instructor and logistics; status: ongoing
  • Mary Ann – schedule a special JTC meeting for the wk of Feb. 18 to discuss the Steering Committee’s draft straw proposal for organizing the JTC; schedule JTC meetings for April 2019 – Feb. 2020 for the second Tuesday of even numbered months at 1 – 2:30 pm ET; status: complete, calls held 2/21, 3/8, 3/22

Agency Updates: EPA, AAPCA, NACAA, ECOS

  • AAPCA
    • Spring meeting just finished, several MJOs represented; Anna Wood mentioned emphasis on training; AAPCA looking to contribute more through the reorganized JTC; behind the scenes work with NACAA on instructors
  • NACAA
    • End of the month Spring meeting in KC
    • Webinar series - Air quality and the power systems, third and final webinar last week, well attended and popular; expect to do more webinar in the future; recorded webinars are on the NACAA website
    • JTC WG2 (under previous structure), new curriculum WG update - four calls as WG2 (figure out ways to use NACAA/APCAA relationships to make the course update process more efficient), a lot of help from EPA, compiling inventory of courses; attempting to map the EPA course inventory into the AAPCA/NACAA committee structures to help find volunteers for subject matter experts; began to interface with the new curriculum WG co-lead, Michael Vince, to carry the WG2 effort forward
    • Make sure to fold the WG2 effort into the Curriculum WG, don't want to duplicate efforts
  • EPA
    • CEMs WG making good progress on course updates; draft workplan is available for call 4/17; need to chart a path forward for testing materials once they are drafted, and how to make updates that are suggested; need a framework for a long-term sustainable plan for use of instructors in the CEMs curriculum
    • (John) 1-2 requests for CEMs courses in the SESARM region (FL, TN, & AL), need to figure out how to schedule the pilot/testing, and then make updates based on feedback; need to figure out how to get the materials to the trainers, train the trainer, provide realistic schedule to STLs for final training version; only one instructor (T. Keener) had been teaching CEMs in the past 5 years, although there are other consultants (e.g., All4) who will teach this course - need to get more instructors matched to the course materials, looking for thoughts on how to best synch instructors/materials; (Julie M) AWMA may be another resource for finding prospective trainers; (Jeff G) instructor list is now with Delivery WG, will be updating this list, seeking feedback from JTC on prospective instructors
    • Kristen Rhea is now permanently assigned to the training team; Justin Hall coming on board April 28
    • Discussion on APTI 470, piloted course with MARAMA; need to find a new e-learning format that isn't expensive to develop/maintain as the current 470 course model;
    • (John) there is a former MARAMA employee with e-learning expertise, could we reach out to her for guidance/direction on where to look for resources? (Julie) Yes, we can reach out to her, but need to manage expectation; webinars are an easy way to deploy training content, could be an inexpensive approach for e-learning; air quality training material has ~2-3 year shelf life, need to be updated regularly; Action: Zac and Jeff - get contact information for Alice L. on e-learning; (Eric) is Alice's expertise in instructional design or delivery? (Julie) both, her degree is in design, but she develops her materials in both formats, in-class and online; seeking other leads on people with expertise in e-learning; (Lisa B) CARB is happy to share the various tools they use, have a list of options from webinar to storylines, happy to share their different products; need to get this feedback for the Delivery and LMS workgroups
    • AERMOD training being reviewed by WG, will get eval forms by 4/30, looking for discussion points to act on from the responses, will summarize and distribute to JTC to figure out how to make edits/changes; want to wrap up this WG by end of May/mid-June
    • OECA is transition to a new EPA talent management system (TMS) called FedTalent, which is a broader LMS-like system used by HR groups; EPA may be encouraging JTC to use this system moving forward for the replacement to APTI-Learn; (Rob) OECA has an inspector wiki with compliance/enforcement/monitoring course geared towards SLT and EPA inspectors for maintaining certification as inspectors; using Adobe Connect currently, moving to FedTalent as an agency-wide preferred system; the transition has taken work/time, but the new system appears to be efficient for users of the system, the courses and credential records are available for the inspectors and managers; there are several external licenses for FedTalent to give people access to the courses available on the Inspector Wiki; the wiki will redirect people to FedTalent instead of Adobe Connect; (John) can EPA do a demo of FedTalent when it's available; (Michael) is it possible that the course material is adaptable to go onto the new LMS? (Julie) Parallel effort happening in the JTC with exploring a new LMS, would like EPA to provide experiences/lessons learned on their transition to FedTalent; need to find information about FedTalent, what is the licensing, can it be used for APTI-Learn replacement? what are the costs? Upsides/downsides? request EPA to find out if this could be an option for the National Program effort; FedTalent can't be administered from outside of the EPA firewall, but is there a work around? need to explore this option further, bring this to the LMS workgroup

Potential National Training Program Planning Meetings: conference call with EPA in early-June; face-to-face meeting in late-August

  • (John) Looking at call between MJOs and EPA to break ground with Anna to find out her vision and get ideas on what we can expect in the near term; will meet in-person in late August to expand to other division directors with a role in training

Steering Committee and Work Group Updates

  • Steering Committee
    • (John) Thanks to co-leads who helped to volunteer; most of the coordination will happen at the WG level, with the steering committee providing guidance and interfacing with the full JTC; process and recruitment is still evolving
    • Looking for perspectives and planning from each WG
  • Planning/Support
    • (Lisa) Discussed where there will be overlap with other groups; looking forward to add value to this group and to leverage her instructional design background; (John) asked WG co-leads to set priorities, establish communication lines b/w WGs, recruit members, logistics of communication
  • Curriculum
    • (Michael) Discussions with Kristen and Adam (EPA), process is being developed for this WG; supervisor comes in with a new employee, using information in the current LMS (or new LMS), want to be able to tap into or develop a custom curriculum (some pre-packaged, or custom); need to define what students will get out of the course/how will it help them in their job, are all of the curriculums outline, are they in demand, how do the course fit into these curricula? Gap analysis will identify where there is redundancy or missing items; prioritize based on course evaluations where to focus efforts, need to figure out how to assimilate this information; need to pull materials to get it all in once place, looking forward to using the wiki for this effort; (Mary Ann) connection between Curriculum WG and LMS WG, target is to have the new LMS by December 2020; there is a sense of urgency to get the curriculum update process established before the new LMS comes on line, want to integrate new materials into the new LMS, to the extent possible; will need to be able to handle both old and new materials; (Jeff G). Do you have the MARAMA gap analysis?
  • Delivery
    • 3rd Wednesday @ noon Eastern
    • Working on terminology (what is distance learning?), recruiting MJO training coordinators to pilot evaluations
    • Need to recruit members
  • LMS
    • Membership is evolving, looking for people with expertise in LMS
    • Overall strategy and needs assessment are being developed/reviewed
    • Will develop a task list for the WG
    • Setting up calls with CARB and others to learn about LMS options
    • (John) how will the LMS WG products synch with the EPA schedule for LMS procurement; need to keep an eye on the schedule for providing technical guidance and RFP specifications to EPA for the procurement (end of 2019?); LMS WG needs to talk to EPA for this timeline; (Mary Ann) EPA does have a contractor for looking into a new LMS, need to interface with that contractor; will need to interface with Delivery workgroup on formats

JTC and WG Recruitment

MJO Issues and Efforts Roundtable

  • (MARAMA) Air Directors looking for more webinar training opportunities; will provide links to the air quality 101 series; sharing files through SharePoint to restrict access because the content is only intended for gov't agency staff; working on SIP and ?? training for later in 2019; looking to update APTI 418 through a competitive bid process
  • (Mary B) Scheduling NACT courses into 2020 already

Wiki Tutorial Webinar: demonstration for WG co-leads on how to access and edit the National Training Program Wiki @ LADCO

Next Call

June 11, 2019

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